Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to modify an existing contract with Duffey Tree Care for the Tree Pruning 2023 - ARPA Project. The modification amount being authorized by this ordinance is $105,000.00.
The original project included pruning 984 street and park trees located all over the City. The pruning includes low limbs over streets, sidewalks, City infrastructure, and private property. The work will also remove dead, dying, and broken branches. The original contracted work began in September 2023 and will be finished by the end of 2024. This project is to help complete some of the back-logged work orders that occurred due to COVID public emergency work restrictions. The general public should see minimal impact to park and street access while work is being performed.
This modification will add approximately 260 trees located all over the City with locations in Equitably Disadvantaged Areas, and be finished in spring 2025. The original contract amount was for $395,000.00 and adding a modification of $105,000.00 will make the new project total $500,000.00.
Principal Parties:
Duffey Tree Care
3258 Palomar Avenue
Columbus, Ohio 43231
Caleb Duffey, (614) 929-8578
Contract Compliance Number: 044386
Contract Compliance Expiration Date: February 16, 2025
Emergency Justification: Emergency action is requested in order to keep the project on schedule as required by Coronavirus State and Local Recovery Fund requirements with completion in 2025.
Benefits to the Public: This project will prune low limbs over streets, sidewalks, and private property. The project will also reduce the number of dead, dying, broken, and hazardous tree limbs.
Community Input/Issues: Many of the trees that are requiring pruning have been submitted through the 311 call center by the community.
Area(s) Affected: Citywide (99)
Master Plan Relation: This project will support the Recreation and Parks Master Plan by conserving, protecting, and enhancing the City’s natural resources and overall environmental health, benefiting current and future generations.
Fiscal Impact: The expenditure of $395,000.00 was legislated for the Tree Pruning 2023 - ARPA Project by Ordinance 1808-2023. This ordinance will provide funding that will modify the previously authorized amount by $105,000.00. $105,000.00 is budgeted and available from within the Coronavirus State and Local Fiscal Recovery Fund 2209, Community Recovery Subfund 220902 to meet the financial obligations of this contract modification. The aggregate total amount authorized, including this modification, is $500,000.00.
Title
To authorize the Director of Recreation and Parks to modify an existing contract with Duffey Tree Care for the Tree Pruning 2023 - ARPA Project; to authorize the transfer of $105,000.00 within the Coronavirus State and Local Fiscal Recovery Fund; to authorize the expenditure of $105,000.00 from the Coronavirus State and Local Fiscal Recovery Fund; and to declare an emergency. ($105,000.00)
Body
WHEREAS, it is necessary to authorize the Director of the Recreation and Parks to modify an existing contract with Duffey Tree Care to provide professional services associated with the Tree Pruning 2023 - ARPA Project; and
WHEREAS, it is necessary to authorize the transfer of $105,000.00 within the Coronavirus State and Local Fiscal Recovery Fund, Community Recovery Subfund 220902; and
WHEREAS, it is necessary to authorize the expenditure of $105,000.00 from the Coronavirus State and Local Fiscal Recovery Fund, Community Recovery Subfund 220902; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to modify an existing contract with Duffey Tree Care in order to keep the project on schedule as required by Coronavirus State and Local Recovery Fund requirements with completion in 2025, all for the preservation of the public health, peace, property, safety, and welfare and, NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized to modify an existing contract with Duffey Tree Care for the Tree Pruning 2023 - ARPA Project.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the transfer of $105,000.00 or so much thereof as may be needed, is hereby authorized between projects within the Coronavirus State and Local Fiscal Recovery Fund, Community Recovery Subfund 220902 per the account codes in the attachment to this ordinance.
SECTION 6. For the purpose stated in Section 1, the expenditure of $105,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Coronavirus State and Local Fiscal Recovery Fund 2209, Community Recovery Subfund 220902, in accordance with the American Rescue Plan act, in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof,, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.