Explanation
1. BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a construction contract, on behalf of the Office of Construction Management, with Sessley/M-M, A Joint Venture, for the Department of Public Service’s DODC Inspection Office Renovation project, in an amount up to $4,206,000.00.
The DODC Inspection Office is Public Service's Division of Design & Construction Inspection Office located at 1800 E. 17th Avenue. The Division is expanding to a 6,000 sq ft addition to the existing facility. Work includes the addition of 19 new offices, 3 conference and work rooms, restrooms, courtyard, and other offices amenities. The scope of work includes earthwork, structural foundations and steel, masonry, selective demolition, furniture, M.E.P.T., stand-by generator, fire alarm, fencing, hardscape, landscape, trees, parking lot reconfiguration & pavement, and storm & sewer utilities, and other such work as may be necessary to complete the contract.
2. CONSTRUCTION CONTRACT AWARD: The Director of Finance and Management publicly opened three (3) bids on January 11, 2024:
1. Sessley/M-M, A Joint Venture $4,206,000.00
2. Smoot Construction Co. $4,597,847.00
3. 2K General Company $4,997,700.00
3. CONTRACT COMPLIANCE INFO: DAX No. 32995, expires 5/11/25, MBE-designated
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Sessley/M-M, A Joint Venture.
4. CONTRACTOR PARTICIPATION: The ODI-assigned goal for this project is 20%. Sessley/M-M, A Joint Venture, is a certified MBE firm and may count 100% of the dollar value of the work towards this goal.
5. FISCAL IMPACT: Funding for this contract is available within Fund 2241, the Private Construction Inspection Fund, and within Fund 5518, the Construction Inspection Fund.
Title
To authorize the Director of the Department of Finance and Management to enter into a construction contract, on behalf of the Office of Construction Management, with Sessley/M-M, A Joint Venture, for the Department of Public Service’s DODC Inspection Office Renovation project; to authorize the appropriation expenditure up to $4,206,000.00 within the Private Construction Inspection Fund and the Construction Inspection Fund. ($4,206,000.00).
Body
WHEREAS, on January 11, 2024 three (3) bids were received and publicly opened in the office of the Director of Finance and Management, on behalf of the Office of Construction Management, for the Department of Public Service’s DODC Inspection Office Renovation project; and
WHEREAS, the lowest, best, most responsive and responsible bid was from Sessley/M-M, A Joint Venture, in the amount of $4,206,000.00; and
WHEREAS, it is necessary to authorize the Director of the Department of Finance and Management to award and execute a construction contract for the Department of Public Service’s DODC Inspection Office Renovation project; and
WHEREAS, it is necessary to authorize the appropriation and expenditure up to $4,206,000.00 within the Private Construction Inspection Fund and the Construction Inspection Fund; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management, Office of Construction Management, to authorize the Director of Finance and Management to enter into a construction contract for the Department of Public Service’s DODC Inspection Office Renovation project, with Sessley/M-M, A Joint Venture; for the preservation of the public Safety, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2024, the sum of $2,103,000.00 is appropriated in Fund 2241 (Private Construction Inspection Fund), from Dept-Div 59-12 (Design & Construction), object class 06 (Capital) per the account codes in the attachment to this ordinance.
SECTION 2. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2024, the sum of $2,103,000.00 is appropriated in Fund 5518 (Construction Inspection Fund), from Dept-Div 59-12 (Design & Construction), object class 06 (Capital) per the account codes in the attachment to this ordinance.
SECTION 3. That the Finance and Management Director is hereby authorized to enter into a construction contract, on behalf of the Office of Construction Management, with Sessley/M-M, A Joint Venture for the Department of Public Service’s DODC Inspection Office Renovation project, in an amount up to $4,206,000.00.
SECTION 4. That the expenditure of $4,206,000.00, or so much thereof as may be needed, is hereby authorized in the Fund 2241, the Private Construction Inspection Fund, and within Fund 5518, the Construction Inspection Fund, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.