Explanation
Background: This ordinance authorizes the Director of the Columbus Recreation and Parks Department (CRPD) to enter into contract with KNS Services, Inc. (KNS) for continued Genetec Advantage security camera software maintenance in accordance with the sole source procurement provisions of the City of Columbus City Codes.
Recreation and Parks facilities have security cameras which have Genetec, Inc. brand operating systems. Sole source procurement provisions of the City of Columbus City Code Chapter 329 will be used to enter into these contracts as Genetec, Inc. requires the software to be upgraded and maintained by KNS Services, Inc.
KNS has provided security camera software maintenance for CRPD for many years. They also provide this service for many other city departments including Public Safety, Finance, Public Service, and Public Utilities. They have established a unique relationship with the Department of Technology to provide robust service to multiple departments in the city. The City of Columbus selected the Genetec software platform years ago for all departments to utilize for their surveillance systems with the vision of aggregating these services citywide. This effort has resulted in KNS becoming the provider of these services for several departments as Genetec requires the software to be upgraded and maintained by KNS Services.
A five-year commitment, subject to annual approval and authorization, creates an overall savings of $32,307.60 to the City of Columbus. Recreation and Parks Department cameras will cost $76,092.90 over this five-year period. A contract, purchase order, and invoice payment, in the amount of $15,218.58 yearly, will be administered by the Recreation and Parks Department. Initial contract term will commence March 1, 2024 and end February 28, 2029.
Principal Parties:
KNS Services, Inc.
8450 Rausch Drive
Plain City, Ohio 43064
Nathan Bladen, 614-733-3880
Contract Compliance Number: 005443
Contract Compliance Expiration Date: February 22, 2025
Emergency Justification: Emergency action is requested to allow for the execution of this contract before March 1 2023 to avoid a lapse in coverage, continuing the surveillance of our facilities and parks to support public safety.
Benefits to the Public: This contract will provide reliability of all of our surveillance systems to assist in minimizing crime in our facilities and parks.
Community Input/Issues: We receive hundreds of calls from citizens regarding safety in parks every year. This contract will assist in improving the safety of our parks and facilities throughout the system.
Area(s) Affected: Citywide (99)
Master Plan Relation: This project will support the Recreation and Parks Master Plan by improving system wide security.
Fiscal Impact: The Recreation and Parks Department’s Genetec Advantage renewal totals $76,092.90 over the five-year period, which equals $15,218.58 annually from the Recreation and Parks Operating Fund 2285. Yearly expenses are required and budgeted in the Recreation and Parks Operating Fund 2285 to meet the financial obligations of this agreement. This legislation does not provide for the expenditure. A yearly purchase order will be created individually after the passage of the Department’s yearly City of Columbus Operating Budget.
Title
To authorize the Director of Recreation and Parks to enter into a five-year contract with KNS Services, Inc. for continued security camera software maintenance in accordance with the sole source procurement provisions of the City Code Chapter 329; and to declare an emergency. ($0)
Body
WHEREAS, it is necessary to authorize the Director of the Recreation and Parks to enter into a five-year contract with KNS Services, Inc. for continued security camera software maintenance in accordance with the sole source procurement provisions of the City of Columbus City Code Chapter 329; and
WHEREAS, KNS Services, Inc. is the current dealer of record for the security camera software at City of Columbus facilities; and,
WHEREAS, Genetec Inc. is the manufacturer of the security camera software at City of Columbus facilities; and
WHEREAS, Genetec Inc. requires their warranty services to be performed by the dealer of record, KNS Services, Inc. to prevent multiple vendors from getting into the Genetec System and making changes; and
WHEREAS, these contracts are in accordance with the sole source procurement provisions of the City of Columbus City Code Chapter 329; and
WHEREAS, a five-year warranty maintenance agreement, subject to annual approval and authorization, is authorized to commence starting March 1, 2024; and
WHEREAS, the Recreation and Parks Department will administer yearly contracts, purchase orders, and invoice payments; and
WHEREAS, the five-year total cost for Recreation and Parks continued security camera software maintenance will be $76,092.90; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into contract with KNS Services, Inc. in order to allow for the execution of this contract before March 1, 2023 to avoid a lapse in coverage, continuing the surveillance of our facilities and parks, all for the preservation of the public health, peace, property, safety, and welfare and, NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized to enter into a five-year contract, subject to annual approval and authorization, in the annual amount of $15,218.58 with KNS Services, Inc., beginning March 1, 2024 through February 28, 2029, pursuant to the sole source procurement provisions of the City of Columbus City Code Chapter 329 for maintenance and support of the security camera systems located in Recreation and Parks facilities.
SECTION 2. That KNS Services, Inc. is the current dealer of record for the security camera software at City of Columbus facilities, Genetec Inc. is the manufacturer of the security camera software at City of Columbus facilities, and Genetec Inc. requires their warranty services to be performed by the dealer of record, KNS Services, Inc. to prevent multiple vendors from getting into the Genetec System and making changes.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.