Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to modify an existing contract with Williams Associate Architects Ltd. for the Glenwood and Windsor Swimming Pool Replacement Design Project. The modification amount being authorized by this ordinance is $40,000.00. The original contract was authorized by Ordinance 0940-2021.
The Recreation and Parks Department undertook construction work at both Glenwood and Windsor pools, having them replaced and operating for the 2023 swim season. It was later identified that the water levels at Glenwood Pool were outside the tolerances established in the contract documents. As a result, corrective action is needed to bring the Glenwood Pool into compliance with the contract documents for proper operation from a health and safety perspective.
This second modification is required for the additional services required of the design professional to develop corrective action for the construction contractor. This modification is not expected to exceed $40,000.00. The final cost of this contract modification will be billed on a time and materials basis. These costs will be recovered from the construction contractor once the final costs are determined. It was not anticipated at the time this contract was started that additional services would be necessary due to the corrective actions needed at this facility. A separate procurement process would be detrimental to the project as it is in progress.
Principal Parties:
Williams Associate Architects Ltd
1335 Dublin Road, Suite 221-A
Columbus, Ohio 43215
Tom Poulos, 614-705-1531, tcpoulos@williams-architects.com
Contract Compliance Number: 007307
Contract Compliance Expiration Date: November 30, 2023
Emergency Justification: Emergency action is requested due to health and safety concerns of water tolerance levels at these locations and to avoid a delay in the 2024 public pool season.
Benefits to the Public: This project will benefit the public by improving two important recreational facilities that have served their respective communities for over 50 years. Improvements to our parks and facilities provide significant benefits to the neighborhoods in which they are located.
Community Input/Issues: As part of the Department’s Aquatics Capital Improvement Plan, residents in the service areas of these swimming pools have been and will continue to be engaged through their associations and commissions. In addition, a project website has been established with a survey which is intended to gather pertinent information that will lead to a successful design and construction opportunity in the South Linden and Greater Hilltop Neighborhoods.
Area(s) Affected: East Columbus (50), Greater Hilltop (53)
Master Plan Relation: This project will support the Recreation and Parks Master Plan by improving existing aquatics facilities.
Fiscal Impact:
The expenditure of $1,557,515.00 was legislated for the Glenwood and Windsor Swimming Pool Replacement Design contract by Ordinances 0940-2021 and 1329-2022. This ordinance will provide funding that will modify the previously authorized amount by $40,000.00. $40,000.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract modification. The aggregate total amount authorized, including this modification, is $1,597,515.00.
Title
To authorize the Director of Recreation and Parks to modify an existing contract with Williams Associate Architects Ltd for the Glenwood and Windsor Swimming Pool Replacement Design Project; to authorize the transfer of $40,000.00 within the Recreation and Parks Voted Bond Fund, to authorize the amendment of the 2023 Capital Improvements Budget; to authorize the expenditure of $40,000.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($40,000.00)
Body
WHEREAS, it is necessary to authorize the Director of the Recreation and Parks to modify an existing contract with Williams Associate Architects Ltd for the Glenwood and Windsor Swimming Pool Replacement Design Project; and
WHEREAS, it is necessary to authorize the transfer of $40,000.00 within the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, it is necessary to authorize the amendment of the 2023 Capital Improvements Budget Ordinance 1711-2023 in order to provide sufficient budget authority for this and future projects; and
WHEREAS, it is necessary to authorize the expenditure of $40,000.00 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to modify the contract with Williams Associate Architects Ltd due to public health and safety concerns at these locations and to perform corrective actions immediately to prevent a delay in the 2024 pool season opening, all for the immediate preservation of the public health, peace, property, safety, and welfare and, NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized to modify an existing contract with Williams Associate Architects Ltd for the Glenwood and Windsor Swimming Pool Replacement Design Project. The modification amount being authorized by this ordinance is $40,000.00.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the transfer of $40,000.00 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7702 per the account codes in the attachment to this ordinance.
SECTION 6. That the 2023 Capital Improvements Budget Ordinance 1711-2023 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current Revised Authority / Current Remaining Authority / Change / Amended Revised Authority / Amended Remaining Authority
Fund 7702 / P511000-100000 / Renovation - Misc. (Voted Carryover) / $2,348,695 / $1,398,695 / ($40,000) / $2,308,695 / $1,358,695
Fund 7702 / P511019-100000 / Glenwood and Windsor Pools (Voted Carryover) / $0 / $0 / $40,000/ $40,000 / $40,000
SECTION 7. For the purpose stated in Section 1, the expenditure of $40,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof,, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.