Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Strawser Paving Company, Inc. for the Anheuser Busch Sports Park - 4 Outdoor Pickleball Courts Project. The contract amount is $771,998.99 with a contingency of $78,001.01, for a total of $850,000.00 being authorized by this ordinance.
Anheuser Busch Sports Park, located at 4990 Olentangy River Road, currently features eight regulation baseball diamonds, the Bill McDonald Athletic Complex, and ample parking on the north side of the park. Recreation and Parks is proposing to add four pickleball courts in place of the one soccer field on the north side and relocate that soccer field to one of the existing ball diamonds. This contract consists of installing four outdoor fenced pickleball courts with shade structures. The project also includes asphalt paving, site grading, and new storm sewer installation. Construction is scheduled to start this spring and conclude by summer of 2024.
Vendor Bid/Proposal Submissions (Office of Diversity and Inclusion designation status):
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on December 20, 2023 and received by the Recreation and Parks Department on January 16, 2024. Bids were received from the following companies:
Strawser Paving Company (MAJ): $771,998.99
After reviewing the bids that were submitted, it was determined that Strawser Paving Company, Inc. was the lowest and most responsive bidder. Strawser Paving Company, Inc. and all proposed subcontractors have met code requirements with respect to prequalification, pursuant to relevant sections of Columbus City Code Chapter 329.
As part of their bid, Strawser Paving Company, Inc. has proposed the following vendors to fulfill the Office of Diversity and Inclusion project goal:
US Utility (MBE)
Certification of the MBE’s and WBE’s being proposed are in good standing at the time the bid is being awarded.
Principal Parties:
Strawser Paving Company, Inc.
1595 Frank Road
Columbus, Ohio 43223
Corey Strawser, (614) 276-5273
Contract Compliance Number: 006114
Contract Compliance Expiration Date: January 17, 2025
Emergency Justification: Emergency action is requested to ensure the project stays on schedule to have the courts open to the public by summer 2024 allowing for complex to be utilized during the 2024 season.
Benefits to the Public: This project benefits the public by significantly enhancing the pickleball amenities and programs the City can offer to the public. Additionally, these improvements set the city up to be a major destination for pickleball programs and tournaments for all levels of play.
Community Input/Issues: Input for this improvement project was primarily gathered through the Columbus Community Sports Park feasibility study conducted by Conventions, Sports and Leisure International (CSL) and managed by the Recreation and Parks Department.
Area(s) Affected: Northwest (34)
Master Plan Relation: This project will support the Recreation and Parks Master Plan by updating sports related parks, expanding amenities to appeal to a more diversified audience, and updating five neighborhood parks per year.
Fiscal Impact: Fiscal Impact: $850,000.00 is budgeted and available from within the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract.
Title
To authorize the Director of Recreation and Parks to enter into contract with Strawser Paving Company, Inc. for the Anheuser Busch Sports Park - 4 Outdoor Pickleball Courts Project; to authorize the transfer of $850,000.00 within the Recreation and Parks Voted Bond Fund; to authorize the amendment of the 2023 Capital Improvements Budget; to authorize the expenditure of $850,000.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($850,000.00)
Body
WHEREAS, it is necessary to authorize the Director of the Recreation and Parks to enter into contract with Strawser Paving Company, Inc. for the Anheuser Busch Sports Park - 4 Outdoor Pickleball Courts Project; and
WHEREAS, it is necessary to authorize the transfer of $850,000.00 within the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, it is necessary to authorize the amendment of the 2023 Capital Improvements Budget Ordinance 1711-2023 in order to provide sufficient budget authority for this and future projects; and
WHEREAS, it is necessary to authorize the expenditure of $850.00.00 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into contract with Strawser Paving Company, Inc. in order to keep the project on schedule to open during the 2024 season, all for the preservation of the public health, peace, property, safety, and welfare and, NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized to enter into contract with Strawser Paving Co., Inc. for the Anheuser Busch Sports Park - 4 Outdoor Pickleball Courts Project.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the transfer of $850,000.00 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7702 per the account codes in the attachment to this ordinance.
SECTION 6. That the 2023 Capital Improvements Budget Ordinance 1711-2023 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current Revised Authority / Current Remaining Authority / Change / Amended Revised Authority / Amended Remaining Authority
Fund 7702 / P511015-100000 / Engineering - Design Guidelines (Voted Carryover) / $0 / $0 / $59,098 / $59,098 / $59,098 (to match cash)
Fund 7702 / P511017-100000 / Forestry Equipment (Voted Carryover) / $213,400 / $0 / $1,311 / $214,711 / $1,311 (to match cash)
Fund 7702 / P511020-100000 / Renovation - General Design & Construction Management Services (Voted Carryover) / $225,000 / $0 / $11,500 / $236,500 / $11,500 (to match cash)
Fund 7702 / P511029-100000 / Westgate Park Open Shelter Improvements 2021 (Voted Carryover) / $0 / $0 / $122 / $122 / $122 (to match cash)
Fund 7702 / P510017-100000 / Park and playground Development (Voted Carryover) / $5 / $5 / ($5) / $0 / $0
Fund 7702 / P511015-100000 / Engineering - Design Guidelines (Voted Carryover) / $59,098 / $59,098 / ($59,098) / $0 / $0
Fund 7702 / P511017-100000 / Forestry Equipment (Voted Carryover) / $214,711 / $1,311 / ($1,311) / $213,400 / $0
Fund 7702 / P511020-100000 / Renovation - General Design & Construction Management Services (Voted Carryover) / $236,500 / $0 / ($11,500) / $225,000 / $0
Fund 7702 / P511029-100000 / Westgate Park Open Shelter Improvements 2021 (Voted Carryover) / $122 / $122 / ($122) / $0 / $0
Fund 7702 / P512003-100000 / West Case Road Park Development (Voted Carryover) / $2,987,816 / $1,612,816 / ($677,964) / $2,309,852 / $934,852
Fund 7702 / P512013-100000 / Wilson Road Park Phase 2 (Voted Carryover) / $100,000 / $100,000 / ($100,000) / $0 / $0
Fund 7702 / P512004-202204 / Busch Park and Mock Park Improvements (Voted Carryover) / $192,005 / $1 / $850,000 / $1,042,005 / $850,001
SECTION 7. For the purpose stated in Section 1, the expenditure of $850,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof,, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.