Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement(s) on behalf of the Division of Fire for multi-function printer leasing and maintenance from an existing Universal Term Contract established by the Purchasing Office with Gordon Flesch Company, Inc. in the amount of $115,000.00. The Division of Fire utilizes multi-function printers on an annual basis in the Fire Stations and other facilities throughout the Division of Fire.
Bid Information: A Universal Term Contract exists for these services.
Vendor Data: Gordon Flesch Company, Inc. (EIN 39-0993125 / Vendor # 007733)
Emergency Designation: Emergency action is requested as funds are needed to ensure these services can continue without interruption.
FISCAL IMPACT: This ordinance authorizes the expenditure of $115,000.00 from the Division of Fire's general fund operating budget to lease multi-function printers and secure maintenance for said printers from Gordon Flesch Company, Inc. The Division of Fire budgeted $100,000.00 in the 2023 general fund operating budget for multi-function printer leasing and maintenance from Gordon Flesch Company, Inc. The Division encumbered/spent approximately $100,000.00 in 2023, and $89,271.60 in 2022 for multi-function printer leasing and maintenance services. This ordinance is contingent upon passage of the 2024 General Fund Budget via Ordinance 3011-2023.
Title
To authorize and direct the Finance and Management Director to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement(s) on behalf of the Division of Fire for multi-function printer leasing and maintenance services from an existing Universal Term Contract with Gordon Flesch Company, Inc.; to authorize the expenditure of $115,000.00 from the General Fund; and to declare an emergency. ($115,000.00)
Body
WHEREAS, there is a need to lease multi-function printers with maintenance services for the Division of Fire; and
WHEREAS, a Universal Term Contract with Gordon Flesch Company, Inc., established by the Purchasing Office, exists for these services; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Fire, in that it is immediately necessary to authorize the Finance and Management Director to associate all general budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreements for the leasing of multi-function printers and maintenance services to ensure these services can continue without interruption, all for the immediate preservation of the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement(s), on behalf of the Division of Fire, for multi-function printer leasing and maintenance services in accordance with the existing Universal Term Contract established by the Purchasing Office with Gordon Flesch Company, Inc. for such purpose.
SECTION 2. That the expenditure of $115,000.00, or so much thereof as may be necessary, be and is hereby authorized from the General Fund 1000-100010 per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.