Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department modify an existing contract with The EDGE Group, Inc. to provide professional services associated with the Hauntz, Helsel, and Willow Creek Park Improvements 2023 Project. The modification amount being authorized by this ordinance is $553,400.00.
This modification is for professional design services associated with completing the Design Development and Final Construction Documents for Hauntz, Willow Creek, and Helsel Parks. The work will be based on the approved master plan and conceptual design plans, the development of which was authorized as part of the original contract.
This is a planned contract modification as the specific scope of work was not determined in the original contract. The associated hours included in the modification were dependent on the outcomes of community engagement, master planning and the concept development process. Upon contract completion, the Recreation and Parks Department will have construction documents and permitting to begin redevelopment projects to improve the recreation amenities. The changes will improve visitor experience and safety at three existing Columbus community parks in the Greater Hilltop, Southwest and Mideast communities.
Fees for the modification were determined by anticipating hours and applying rates already established by the original contract. The project's Office of Diversity and Inclusion goal is set at 15%. The original contract's ODI participation was 41% due to heavy involvement of the WBE Community Engagement consultant, and participation in the modification is at 15.1%, which was anticipated due to the subconsultants involved. Participation across the entire contract is 26%.
Principal Parties:
The EDGE Group, Inc.
330 West Spring Street, Suite 350
Columbus, Ohio 43215
Tedd Hardesty, (614) 486-3343
Contract Compliance Number: 001500
Contract Compliance Expiration Date: April 28, 2024
Emergency Justification: Emergency action is requested in keep the continued design portion of the project on schedule to satisfy funding deadlines that are associated with the Coronavirus State and Local Fiscal Recovery Fund with completion in 2025.
Benefits to the Public: By developing these three parks Recreation and Parks will be providing recreation opportunities for nearly 7,000 people across three Columbus communities. These parks are currently underutilized, in a state of disrepair, and do not fulfill the needs of the communities that they serve.
Community Input/Issues: The Master Planning phase of the project involved two engagement sessions held in each community as well as electronic surveys and workshops with smaller stakeholder groups including each area commission.
Area(s) Affected: Citywide (99)
Master Plan Relation: This project will support the Recreation and Parks Master Plan by helping to update sports related parks, expanding amenities to appeal to a more diversified audience, and updating five neighborhood parks per year.
Fiscal Impact: The expenditure of $ $397,500.00 was legislated for the Hauntz, Helsel, and Willow Creek Park Improvements 2023 Project by Ordinance 1419-2023. This ordinance will provide funding that will modify the previously authorized amount by $553,400.00. $553,400.00 is budgeted and available in the Coronavirus State and Local Fiscal Recovery Fund 2209, Community Recovery Subfund 220902 to meet the financial obligations of this contract modification. The aggregate total amount authorized, including this modification, is $950,900.00.
Title
To authorize the Director of Recreation and Parks to modify an existing contract with The EDGE Group for the Hauntz, Helsel and Willow Creek Park Improvements 2023 Project; to authorize the transfer of 553,400.00 within the Coronavirus State and Local Fiscal Recovery Fund; to authorize the expenditure of $553,400.00 from the Coronavirus State and Local Fiscal Recovery Fund; and to declare an emergency. ($553,400.00)
Body
WHEREAS, it is necessary to authorize the Director of the Recreation and Parks to modify an existing contract with The EDGE Group, Inc. to provide professional services associated with the Hauntz, Helsel, and Willow Creek Park Improvements 2023 Project; and
WHEREAS, it is necessary to authorize the transfer of $553,400.00 within the Coronavirus State and Local Fiscal Recovery Fund, Community Recovery Subfund 220902; and
WHEREAS, it is necessary to authorize the expenditure of $553,400.00 from the Coronavirus State and Local Fiscal Recovery Fund, Community Recovery Subfund 220902; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to modify an existing contract with The EDGE Group, Inc. in order to keep the project on schedule as required by Coronavirus State and Local Fiscal Recovery Fund requirements with completion in 2025, all for the preservation of the public health, peace, property, safety, and welfare and, NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized to modify an existing contract with The Edge Group, Inc. for the Hauntz, Helsel, and Willow Creek Park Improvements 2023 Project. The modification amount being authorized by this ordinance is $553,400.00.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the transfer of 553,400.00 or so much thereof as may be needed, is hereby authorized within the Coronavirus State and Local Fiscal Recovery Fund 2209, Community Recovery Subfund 220902 per the account codes in the attachment to this ordinance.
SECTION 6. For the purpose stated in Section 1, the expenditure of $553,400.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Coronavirus State and Local Fiscal Recovery Fund 2209, Community Recovery Subfund 220902, in accordance with the American Rescue Plan Act, in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.