File #: 0538-2024    Version: 1
Type: Ordinance Status: Passed
File created: 2/13/2024 In control: Public Utilities & Sustainability Committee
On agenda: 3/25/2024 Final action: 3/27/2024
Title: To authorize the Director of the Department of Public Utilities to modify and increase the contract with Andover Associates, Ltd. for the Department of Sewerage and Drainage Roof Replacements project; to authorize an amendment to the 2023 Capital Improvements Budget; and to authorize an expenditure of up to $800,000.00 within the Sanitary Bond Fund to pay for the contract modification. ($800,000.00)
Indexes: WBE Participation
Attachments: 1. ORD 0538-2024 Utilization, 2. ORD 0538-2024 Accounting Template
This ordinance authorizes the Director of Public Utilities to enter into a planned contract modification for professional engineering services with Andover Associates, Ltd. for the DOSD Roof Replacements No. 3 contract, CIP #650234-100200, in an amount up to $800,000.00.

The Department of Public Utilities (DPU) Division of Sewerage and Drainage (DOSD) has identified numerous deteriorated roofs on its facilities that require replacement. Professional engineering services are needed for the design of the various roof replacements, assistance during the bidding process, and also for technical services during construction. This work for DOSD is part of the City’s continuing program to upgrade its treatment facilities, provide efficient, reliable, cost-effective operations, and enhance personnel safety. The work will be carried out on a task order basis with scope and fee defined for each roof that is replaced.

There are two modifications planned for this contract. This is the first of two modifications.

Community Planning Area: 99 Citywide.

1.1 Amount of additional funds to be expended: $800,000.00
Original Contract Amount: $250,000.00 (Ord. 0134-2023; PO367754)
Modification #1: $800,000.00 (Current)
Modification #2: $550,000.00 (Future)
Total: $1,600,000.00

1.2. Reason other procurement processes are not used:
This contract was bid through the City’s RFP process with the intention of designing all of the needed roof replacements. It was originally legislated with two planned modifications to add funding. This is the first of those modifications. Another procurement process is not required.

1.3. How cost of modification was determined:
The cost of this modification was determined by negotiations between Andover Associates, Ltd., and Department of Public Ut...

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