Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Utilities to enter into a contract modification with Resource International, Inc., for construction administration/inspection services as part of the Construction Administration/Construction Inspection Services 2023-2025 contract, CIP #650800-100039.
Resource International, Inc. was awarded a contract to perform construction administration/inspection services for Department of Public Utilities Capital Improvement projects that bid during the years 2023, 2024, and 2025. The contract is modified as needed throughout the three-year contract period to include these projects as they go to construction. The construction project to be administered by Resource International, Inc. under this contract modification is CIP #690477-100020 Rome-Hilliard West Tank 2024 Painting Improvements in the amount of $396,719.17.
This work will primarily be performed in Community Planning Area “36 - Far West”.
1.1. Amount of additional funds to be expended: $599,643.52
Original Contract: $540,123.70 (ORD 0200-2023; PO319886, PO384348, PO384351)
Modification #1: $99,810.09 (ORD 1912-2023; PO405218)
Modification #2: $1,200,000.00 (ORD 2722-2023: PO426442)
Modification #3: $599,643.52 (ORD 2855-2023; PO426448, PO426452)
Modification #4: $705,530.65 (ORD 3111-2023; PO429838)
Modification #5: $342,793.47 (ORD 0065-2024; PO TBD)
Modification #6: $396,719.17 (Current; PO TBD)
Total $3,884,620.60
1.2. Reasons additional goods/services could not be foreseen:
This is a three-year agreement for fiscal years 2023 - 2025. Modifications were anticipated and explained in the original legislation under Ordinance 0200-2023.
1.3. Reason other procurement processes are not used:
This is a multi-year contract that will be modified as required to provide construction administration/inspection services for construction projects that bid during the three year (2023-2025) timeframe. Another procurement process is not required.
1.4. How cost of modification was determined:
The cost of the modification was determined per the contract rates and job titles established in the original contract and an estimate of the number of hours needed for each job title for the tasks to be assigned to the contract modification.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT
Division of Water projects include replacement or rehabilitation of water lines that have a high break frequency. Replacement of these water lines will improve water service, decrease burden on water maintenance operations, and reduce water loss. Other projects provide improvements to elevated water storage tanks and booster pump stations that are part of the water distribution system. The Neighborhood Liaison(s) will be contacted and informed of this project during the design phase. Further community outreach may result through the Neighborhood Liaison Program.
3. CONTRACT COMPLIANCE INFORMATION
Resource International, Inc.’s contract compliance number is CC004197 and expires 5/31/2025.
4. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract opportunity was submitted to the City’s Office of Diversity and Inclusion (ODI) for review and assignment of an MBE/WBE goal prior to bidding. ODI determined there was not an opportunity for MBE/WBE participation in this contract and ODI did not assign a goal. This contract was not bid with a City of Columbus MBE/WBE Program goal and the requirements of the City’s MBE/WBE Program are not applicable to this contract. Resource International, Inc. is classified as a WBE company by ODI. As shown in the Utilization Plan attached to this ordinance, Resource International, Inc. does not plan to use any subconsultants on this task. MBE/WBE participation for this modification is projected to be 100.00%.
Resource International, Inc.’s certification was in good standing at the time of this contract modification.
5. FISCAL IMPACT
Funds are appropriated and available within the Water Bond Fund, Fund 6006, for this expenditure. An amendment to the 2023 Capital Improvement Budget is needed to align budget authority with the proper project. A transfer of cash and appropriation between projects within the Water Bond Fund is needed to align cash and appropriation with the proper project.
Title
To authorize the Director of Public Utilities to enter into a contract modification with Resource International for the Construction Administration/Construction Inspection Services 2023-2025 contract; to authorize an amendment to the 2023 Capital Improvement Budget; to authorize a transfer of cash and appropriation within the Water Bond Fund; and to expend up to $396,719.17 from the Water Bond Fund for the modification. ($396,719.17)
Body
WHEREAS, the Department of Public Utilities advertised a Request for Proposals for Construction Administration/Construction Inspection Services; and
WHEREAS, Resource International, Inc. was one of six firms selected by the evaluation committee to provide these services; and
WHEREAS, Ordinance 0200-2023 authorized the contract with Resource International, Inc. for these services and assigned the first tasks to be performed; and
WHEREAS, additional construction inspection/administration tasks need to be performed; and
WHEREAS, the contract with Resource International, Inc. will need to be modified to add these tasks to the contract and to add funding to pay for the tasks; and
WHEREAS, an amendment to the 2023 Capital Improvement Budget is needed to align budget authority with the proper project; and
WHEREAS, it is necessary to transfer cash and appropriation between projects within the Water Bond Fund, Fund 6006, to align cash and appropriation with the proper project; and
WHEREAS, funds must be expended to pay for the construction administration and inspection services Resource International provides under the Construction Administration/Construction Inspection Services 2023-2025 contract; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2023 Capital Improvement Budget authorized by Ordinance 1711-2023 be amended as follows to establish sufficient budget authority for this project:
Fund / Project Number / Project Name (Funding Source) / Current Authority / Revised Authority / Change
6006 / 690552-100000 / Plant Drain & Water System Imp’s (Voted Water Carryover) / $399,979.00 / $332,767.00 / ($67,212.00)
6006 / 690477-100000 / Water Storage Tank Painting (Voted Water Carryover) / $300,000.00 / $0.00 / ($300,000.00)
6006 / 690477-100017 / North District West Tank 2022 Painting Imp’s (Voted Water Carryover) / $29,508.00 / $0.00 / ($29,508.00)
6006 / 690477-100020 / Rome-Hilliard West Tank Painting Improvements (Voted Water Carryover) / $0.00 / $396,719.00 / $396,719.00
SECTION 2. That the transfer of $67,211.76, or so much thereof as may be needed, is hereby authorized between projects between within the Water Bond Fund, Fund 6006, per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Utilities is authorized to enter into a contract modification for the Construction Administration/Construction Inspection Services 2023-2025 contract with Resource International, Inc., 6350 Presidential Gateway, Columbus, Ohio, 43231, for construction administration and inspection services, in accordance with the terms and conditions as shown in the contract on file with the Department of Public Utilities, in an amount not to exceed $396,719.17.
SECTION 4. That an expenditure of $396,719.17 or so much thereof as may be needed, is hereby authorized from the Water Bond Fund, Fund 6006, to pay for this contract modification per the accounting codes in the attachment to this ordinance.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this Ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 7. That the City Auditor is authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.