Explanation
This legislation authorizes the Director of the Department of Technology (DoT) to enter into a three-year negotiated, sole source contract with Environmental Systems Research Institute, Inc. (ESRI) for software licensing, maintenance and support for the City’s geographic information systems (GIS).
The City’s GIS system supports several business applications utilized by city residents and city employees. The applications include but are not limited to: crime mapping, snow and ice operation applications, capital improvement projects mapping, utility dashboards, and zoning map applications. Authorization of this sole source contract will ensure continued access to the City’s current ESRI software portfolio, including the continuation of unlimited licensing of its most heavily used ESRI software products. This will ensure that the City can continue to meet emerging GIS technology needs expeditiously and cost-effectively.
This ordinance also authorizes the expenditure of $525,000.00 for the above-mentioned contract. This amount will cover the first year of the three-year negotiated contract, the term of which begins on April 15, 2024 and ends on April 14, 2025. Finally, this ordinance is being submitted in accordance with the sole source provisions of the Columbus City Codes Chapter 329. Sole source designation is requested as ESRI (which is the City’s technology standard for GIS software) is the sole provider of licensing, maintenance and support for its GIS software products.
FISCAL IMPACT
Funds for the above-described sole source contract are available, upon passage, of the 2024 Information Services operating budget. As such, this ordinance is contingent on the passage of the 2024 City of Columbus Operating Budget, Ordinance 3012-2023.
CONTRACT COMPLIANCE
Environmental Systems Research Institute, Inc. (ESRI),
Vendor No.: 010901, Expiration Date: 02/12/2026
EMERGENCY
Emergency designation is requested to ensure that vital GIS services, in use in several city agencies, are not interrupted. A break in these services would have a direct and detrimental effect to our customers.
Title
To authorize the Director of the Department of Technology to enter into a three-year negotiated, sole source contract with Environmental Systems Research Institute, Inc.for an enterprise license agreement for software licensing, maintenance and support for the City’s geographic information systems in accordance with the sole source provisions of Columbus City Codes; to authorize the expenditure of $525,000.00 from the Department of Technology, Information Services Division, Information Services Operating Fund, and to declare an emergency. ($525,000.00)
Body
WHEREAS, there is a need for software licensing, maintenance and support for the City’s geographic information systems; and
WHEREAS, the Department of Technology has negotiated a three-year, sole source contract with Environmental Systems Research Institute, Inc. for the above-described services; and
WHEREAS, this ordinance authorizes the Director of the Department of Technology to enter into the above-described three-year negotiated, sole source contract with Environmental Systems Research Institute, Inc; and
WHEREAS, this ordinance also authorizes the expenditure of $525,000.00 for the above-described purpose for a term of one-year, starting on April 15, 2024 and ending on April 14, 2025; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Director to enter into contract with Environmental Systems Research Institute, Inc. (ESRI) for software licensing, maintenance and support for the City’s geographic information systems, for the preservation of public health, peace, property, safety and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology be and is hereby authorized to enter into a three-year negotiated, sole source contract with Environmental Systems Research Institute, Inc. (ESRI) for software licensing, maintenance and support for the City’s geographic information systems and authorizes expenditures for a period of one year, beginning on April 15, 2024 and ending on April 14, 2025, at a cost of $525,000.00.
SECTION 2. That the expenditure of $525,000.00 or so much thereof as may be necessary is hereby authorized as shown in the attachment to this ordinance. (See attachment 0551-2024EXP)
SECTION 3. That the aforementioned agreement authorized by this ordinance is being done so in accordance with the sole source provisions of Columbus City Codes.
SECTION 4. That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.