Explanation
Background: This ordinance will authorize the Director of the Recreation and Parks Department to enter into contract with Dynamic Agility Sports, LLC (DAS) to provide instruction and management of the Dynamic Agility Sports Camps taking place weekly from 8:30AM - 5:30PM Monday - Friday at Carriage Place Community Center between June 1, 2024 and August 30, 2024; and to authorize the expenditure of up to $125,000.00 from the Recreation and Parks Operating Fund 2285.
Carriage Place Community Center will offer 6 different varieties of sports camps - Multi Sport, Basketball, Flag Football, Dodgeball and Kickball, Soccer and Volleyball - which will be managed by Dynamic Agility Sports, LLC. These camps are offered on multiple weeks in Full and Half Day sessions for a total of 17 Full Day camps and 27 Half Day camps serving up to 1400 children during the summer camp session. A full and half day attendance fee of $160/$80 per week will be collected by the Recreation and Parks Department Activenet registration portal. The department anticipates the need to expend an amount not to exceed a total of $125,000.00 for the management of the camps. DAS will provide all instructors for each camp and will abide by all CRPD rules, regulations and processes for providing instruction within a community center including proper staffing ratios and background checks.
Bid Waiver Justification: The past performance of this vendor over a series of years has shown them to be an experienced, reliable and qualified candidate that can provide a unique product in line with CRPD expectations. Therefore, the Department has determined that it is in the City's best interests to waive the competitive bidding requirements of Columbus City Code Chapter 329.
Principal Party:
Dynamic Agility Sports, LLC
5884 Lakeview Dr
Hilliard, OH 43026
Contract Compliance No. CC-041803
CC Expiration: 5/10/2024
Fiscal Impact: $125,000.00 is budgeted from the Recreation and Parks Operating Fund to meet the financial obligation of this contract. This legislation is contingent upon the passage of Ordinance 3012-2023.
Title
To authorize the Director of Recreation and Parks to enter into contract with Dynamic Agility Sports, LLC to provide instruction and management of the Carriage Place Community Center Dynamic Agility Sports Camps; to authorize the expenditure of $125,000.00 from the Recreation and Parks Operating Fund and to waive competitive bidding provisions of the Columbus City Code ($125,000.00)
Body
WHEREAS, it is necessary that the vendor provide camp instruction and management from June 1 - August 30, 2024; and
WHEREAS, it is necessary to authorize and direct the Director of Recreation and Parks to enter into contract with DAS to provide instruction and management of the Carriage Place Community Center Dynamic Agility Sports Camp; and
WHEREAS, it is necessary to authorize the expenditure of $125,000.00 from the Recreation and Parks Department Operating Fund 2285 per the account codes attached to this legislation; and
WHEREAS, it is in the best interest of the Recreation and Parks Department to waive the competitive bidding requirements of the Columbus City Code; and
WHEREAS, this ordinance is contingent upon the passage and issuance of the 2024 Recreation and Parks operating budget; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized and directed to enter into contract with Dynamic Agility Sports, LLC to provide instruction and management of the Carriage Place Community Center Dynamic Agility Sports Camps.
SECTION 2. That the expenditure of $125,000.00 or so much thereof as may be needed, is hereby authorized in Recreation and Parks Operating Fund 2285 per the account codes in the attachment to this ordinance.
SECTION 3. That this Council finds it in the best interests of the City to waive the competitive bidding provisions of City Code Chapter 329 to enter into this contract.
SECTION 4. That this ordinance is contingent upon the passage of the 2024 Recreation and Parks operating budget, Ordinance 3012-2023.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.