Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into a professional services contract with Lanham Engineering, LLC in the amount of up to $500,000.00 for the Intersection - Safety Studies General Engineering (2023) project.
The intent of this project is to provide the City of Columbus, Department of Public Service, additional resources to assist the Division of Traffic Management in determining solutions for safety issues throughout the City. The selected team will work hand in hand with Traffic Management staff and multiple tasks may be issued concurrently, and some deliverables may have quick turnarounds. Traffic engineering services may include, but not be limited to preparation of safety and speed studies, crash and operations analysis, planning level design and construction costs, and grant funding applications. This contract will be used as the foundation for applications to be submitted to ODOT Highway Safety Improvement Program (HSIP) for grant opportunities for projects that address locations with a history of fatal or injury crashes where low-cost safety improvements have failed to solve the problem. The next grant application deadline for the ODOT HSIP is June 30, 2024, necessitating work to begin as soon as possible to formulate an application.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Intersection - Safety Studies General Engineering (2023) contract. The project was formally advertised on the Vendor Services and Bonfire web sites from July 5, 2023, to August 2, 2023. The City received seven (7) responses. All proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on February 5, 2024. The responding firms were:
Company Name City/State Majority/MBE/WBE/VET/EBE/LGBTBE/SLBE
Lanham Engineering, LLC Columbus, OH WBE
Burgess & Niple, Inc. Columbus, OH MAJ
WSP USA, Inc. Columbus, OH MAJ
TranSystems Corporation of Ohio, Inc. Columbus, OH MAJ
Compass Infrastructure Group, LLC Columbus, OH WBE
Carpenter Marty Transportation Columbus, OH MAJ
Pennoni Associates, Inc. Worthington, OH MAJ
Lanham Engineering, LLC received the highest score by the evaluation committee and will be awarded the Intersection - Safety Studies General Engineering (2023) contract.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Lanham Engineering, LLC.
The certification of Lanham Engineering, LLC and all associated subcontractors was in good standing at the time the bid was awarded.
As part of their bid, Lanham Engineering, LLC has proposed the following 3 subcontractors to work on the project:
|
Company Name |
City/State |
Majority/ODI Certification |
|
Compass Infrastructure Group, LLC |
Columbus, Ohio |
WBE |
|
Burgess & Niple, Inc. |
Columbus, Ohio |
MAJ |
|
TranSystems Corp. of Ohio, Inc. |
Columbus, Ohio |
MAJ |
2. CONTRACT COMPLIANCE
Lanham Engineering, Inc.’s contract compliance number is CC 008525 and expires 10/9/2025.
3. FISCAL IMPACT
Funding in the amount of $500,000.00 is available and appropriated within the Streets and Highways Bond Fund, Fund 7704 within the Department of Public Service. An amendment to the 2023 Capital Improvement Budget is required to establish sufficient budget authority for the project.
4. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract was bid with an anticipated City of Columbus MBE/WBE Program goal of 20% as assigned by the City’s Office of Diversity and Inclusion (ODI). Failure by the contractor to meet this goal subjects the contractor to the Penalties for Non-Compliance as described in the “City’s Minority and Women-Owned Business Enterprise & Small Local Business Enterprise Program Manual” and in the “City of Columbus MBE/WBE Program Special Provision” that were part of the bid documents for this contract.
5. EMERGENCY DESIGNATION
Emergency action is requested to meet the deadlines for ODOT HSIP . all grant opportunities which is June 30, 2024 for projects that address locations with a history of fatal or injury crashes where low-cost safety improvements have failed to solve the problem and to preserve the safety of the traveling public.
Title
To amend the 2023 Capital Improvement Budget; to authorize the transfer of funds and appropriation within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into a professional services contract with Lanham Engineering, LLC for the Intersection - Safety Studies General Engineering contract; and to authorize the expenditure of up to $500,000.00 from the Streets and Highways Bond Fund to pay for this contract; and to declare an emergency. ($500,000.00)
Body
WHEREAS, there is a need to enter into a professional services contract to provide for ongoing contractual access to additional resources to assist the Division of Traffic Management in determining solutions for safety issues throughout the City. The selected team will work hand in hand with Traffic Management staff and multiple tasks may be issued concurrently, and some deliverables may have quick turnarounds. Traffic engineering services may include, but not be limited to preparation of safety and speed studies, crash and operations analysis, planning level design and construction costs, and grant funding applications.; and
WHEREAS, the Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Intersection - Safety Studies General Engineering (2023) project; and
WHEREAS, Lanham Engineering, LLC submitted the best overall proposal for this project; and
WHEREAS, it is necessary to enter into a contract with Lanham Engineering, LLC for the provision of professional engineering consulting services described above in the amount of up to $500,000.00; and
WHEREAS, it is necessary to authorize an amendment to the 2023 Capital Improvement Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it is necessary for Council to authorize a transfer of funds and appropriation within Fund 7704, the Streets and Highways Bond Fund, to establish sufficient cash to pay for the project; and
WHEREAS, this contract opportunity was submitted to the City’s Office of Diversity and Inclusion (ODI) for review and assignment of an MBE/WBE goal prior to bidding; and
WHEREAS, this contract was bid with an anticipated City of Columbus MBE/WBE Program goal of 20% as assigned by the City’s Office of Diversity and Inclusion (ODI); and
WHEREAS, failure by the contractor to meet this goal subjects the contractor to the Penalties for Non-Compliance; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to enter into a professional contract with Lanham Engineering, LLC to meet the deadlines for ODOT HSIP grant opportunities which is June 30, 2024 for projects that address locations with a history of fatal or injury crashes where low-cost safety improvements have failed to solve the problem and to preserve the safety of the traveling public, all for the immediate preservation of the public health, peace, property, safety and welfare; and now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2023 Capital Improvements Budget authorized by ordinance 1711-2023 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
7704 / P440104-100040 / Miscellaneous Developments - Vision Zero Action Plan Implementation (Voted Carryover) / $350,000.00 / ($350,000.00) / $0.00
7704 / P590955-100060 / Operation Safewalks - School Sidewalk - Ann Street and 17th Street (Voted Carryover) / $150,000.00 / ($150,000.00) / $0.00
7704 / P538023-100000 / Intersection - Safety Studies General Engineering (2023) (Voted Carryover) / $0.00 / $500,000.00 / 500,000.00
7704 / P440104-100040 / Miscellaneous Developments - Vision Zero Action Plan Implementation (Voted 2019 SIT Supported) / $4,881,794.00 / ($150,000.00) / $4,731,794.00
7704 / P590955-100000 / Operation Sidewalks (Voted 2019 SIT Supported) / $0.00 / $150,000.00 / $150,000.00
SECTION 2. That the transfer of $350,000.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5913 (Traffic Management), Project P440104-100040 (Miscellaneous Developments - Vision Zero Action Plan Implementation), object class 06 (Capital Outlay) to Dept-Div 5913 (Traffic Management), Project P538023-100000 (Intersection - Safety Studies General Engineering (2023)), object class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 3. That the transfer of $150,000.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), Project P590955-100060 (Operation Safewalks - School Sidewalk - Ann Street and 17th Street), object class 06 (Capital Outlay) to Dept-Div 5913 (Traffic Management), Project P538023-100000 (Intersection - Safety Studies General Engineering (2023)), object class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 4. That the Director of Public Service be, and hereby is, authorized to enter into a professional services contract with Lanham Engineering, LLC 2421 Reginald Court, Powell, Ohio 43065, for the Intersection - Safety Studies General Engineering (2023) project in an amount up to $500,000.00.
SECTION 5. That the expenditure of $500,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5913 (Traffic Management), Project P538023-100000 (Intersection - Safety Studies General Engineering (2023)), in object class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 6 Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 7 That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8 That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9 That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.