Explanation
This ordinance authorizes the Director of Finance and Management to enter into a contract with ChargePoint Inc. for ChargePoint electric vehicle charging station software maintenance at the Front Street Garage for the Department of Building and Zoning Services.
ChargePoint Inc. currently provides service and support for ChargePoint charging stations. ChargePoint directly supports their proprietary hardware, therefore, due to the proprietary nature of the charging station software and compatibility of existing charging equipment, it is in the best interest of the City to enter into contract with ChargePoint Inc. in accordance with the sole source procurement provisions of Columbus City Code.
SUPPLIER: ChargePoint Inc. (vendor #019527; CC# 31-1460220) $73,614.44
EMERGENCY DESIGNATION: This ordinance is being submitted as an emergency in order to allow the upkeep of mission critical equipment needed for the Division of Fleet Management and all the subsequent Departments dependent upon the continuance of their timely operations for the health and prosperity of City of Columbus citizens
FISCAL IMPACT: This ordinance authorizes an expenditure of $73,614.44 from the Fleet Operating Fund with ChargePoint Inc. to provide charging station software maintenance for the Front Street Garage electric vehicle charging stations. The Fleet Management Division expended $58,017.00 for ChargePoint maintenance in 2023. In 2022 $32,436.00 was expended for ChargePoint maintenance and support.
This ordinance is contingent upon the passage of the 2024 Operating Budget, ordinance 3012-2024.
Title
To authorize the Director of Finance and Management to enter into a contract with ChargePoint Inc. ($73,614.44) to provide charging station software maintenance for the Front Street Garage electric vehicle charging stations for the Department of Building and Zoning Services, in accordance with the sole source procurement provisions of Columbus City Code; to authorize the expenditure of $73,614.44 from the Fleet Operating Fund; and to declare an emergency. ($73,614.44)
Body
WHEREAS, it is in the best interest of the City to enter into a contract with ChargePoint Inc. to provide software and data management and maintenance for ChargePoint electric vehicle charging systems for the Front Street Garage electric vehicle charging stations; and
WHEREAS, due to the proprietary nature of the vehicle charging station software and compatibility of existing hardware, it is in the best interest of the City to enter into this contract with ChargePoint Inc. in accordance with the sole source provisions of Chapter 329 of the Columbus City Code; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Division of Fleet Management in that it is immediately necessary to authorize the Director of Finance and Management to enter into contract with ChargePoint Inc, for software and data management services at the Front Street Garage for the Department of Building and Zoning Services; without delay to allow the upkeep of mission critical equipment needed for the City of Columbus, all for the immediate preservation of the public health, peace, property and safety; and NOW, THEREFORE;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract with ChargePoint Inc. in order to provide data management and maintenance at the Front Street Parking Garage for the Department of Building and Zoning Services.
SECTION 2. That the expenditure of $73,614.44 or so much thereof that may be necessary in regards to the action authorized in SECTION 1, is hereby authorized and approved from the Fleet Management Operating Fund 5200, SubFund 520001 in Object Class 03, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That this contract is made and entered into in accordance with the sole source provisions of Chapter 329 of the Columbus City Code.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, and shall take effect and be in force from and.