Explanation
Background: This legislation shall authorize the Director of Recreation and Parks to modify existing revenue contracts with four vendors providing concession services at Columbus Recreation and Parks operated golf courses; and shall approve the full eight (8) year term of each contract.
Concession Services are a key component to our Golf Courses. They attract new and existing customers, enhance the golf course experience by providing food and beverages for the customers, and generates revenue for the department to supplement day to day operations.
The four contracts to be modified and approved are the following:
1. Ruthfield Enterprises LLC for the provision of concession services at Airport Golf Course.
2. Vittorio Investments, Inc for the provision of concession services at Mentel Memorial Golf Course
3. DONN Hospitality LLC for the provision of concession services at Raymond Memorial Golf Course
4. Lill’s Concessions LLC for the provision of concession services at Turnberry Memorial Golf Course
These are revenue generating contracts for the Golf Division. In compliance with City Code 913.02 (B)(3)(d)(2) the four original contracts were approved by the Recreation and Parks Commission on December 12, 2023 as two (2) year agreements with an option to renew for three (3) additional 2-year terms.
This legislation shall authorize the modification of the contract term language on all four contracts to add in specific dates, clarify the renewal option and total length of contract, and shall approve the three (3) optional 2-year renewals for a maximum contract term of eight (8) years.
In compliance with City Code 329.09(a) regarding contract modifications there are no additional funds to be expended under the modifications as these are revenue generating contracts, there is no need for additional goods or services under the modifications and it would not be in the City’s best interests to have additional contract requirements awarded through other procurement processes as the modifications here are to clarify the contract terms.
The contract terms for each of the four contracts shall change from:
“The term for the Concession Contract shall be for a two (2) year period which expires December 31, 2025. This Contract includes an option to renew for three (3) renewals, each renewal for 2 years in length, upon the approval of Recreation and Parks Commission and City Council”
To:
“The term for the Concession Contract shall be for a two (2) year period from January 1, 2024 to December 31, 2025. This Contract may be renewed for three (3) consecutive terms, each renewal shall be two (2) years in length, for a maximum total of eight (8) years. Each renewal shall take effect upon the approval of both parties and the consent of the Recreation and Parks Commission.”
Vendor Bid/Proposal Submissions: Proposals were advertised through Vendor Services on RFQ025919 in accordance with City Code Chapter 329. Proposals were received on Friday September 29, 2023, from the following vendors:
1. Ruthfield Enterprises LLC
2. Vittorio Investments, Inc
3. DONN Hospitality LLC
4. Lill’s Concessions LLC
Principal Parties
Ruthfield Enterprises LLC
10368 Shipley Rd Johnstown, OH 43031
Pete Rodgers
CC-002804
Vittorio Investments, Inc
4632 Scenic Dr. Columbus, OH 43214
Joe Vittorio
CC-005278
DONN Hospitality LLC
684 Briggs St Columbus, OH 43206
Larry Nettles
CC-047303
Lill’s Concessions LLC
862 S Remington Rd Columbus, OH 43209
Lauren Miller
CC-008598
Benefits to the Public: This contract is necessary to provide food and beverages to the golfers and visitors at Airport, Mentel Memorial, Raymond Memorial, & Turnberry Golf Courses.
Area(s) Affected: Airport, Mentel Memorial, Raymond Memorial, & Turnberry Golf Courses.
Master Plan Relation: Food Concessions are an integral part of golf courses. Airport, Mentel Memorial, Raymond Memorial, & Turnberry Golf Courses continue to support the mission of the Recreation and Parks Master Plan by ensuring a strong customer base with successful on-going revenue producing operations.
Fiscal Impact: Revenue will be paid to the City of Columbus, Recreation and Parks Department and contribute to the sustainability of the Golf Division.
Title
To authorize and direct the Recreation and Parks Department Director to modify the current revenue contracts with Ruthfield Enterprises LLC, food concessionaire at Airport Golf Course; Vittorio Investments, Inc, food concessionaire at Mentel Memorial Golf Course; DONN Hospitality LLC, food concessionaire at Raymond Memorial Golf Course; and Lill’s Concessions LLC, food concessionaire at Turnberry Golf Course; and to authorize the full eight (8) year term of each contract.
Body
WHEREAS, in compliance with City Code 913.02 (B)(3)(d)(2) the four original contracts were approved by the Recreation and Parks Commission on December 12, 2023 as two (2) year agreements with an option to renew for three (3) additional 2-year terms; and
WHEREAS, all four contracts were bid out on vendor services; and
WHEREAS, it is necessary to authorize the Director of the Recreation and Parks Department to modify the existing contract with Ruthfield Enterprises LLC for the provision of concession services at Airport Golf Course; and to authorize the Director of Recreation and Parks to enter into three (3) optional 2-year terms for a total maximum contract length of eight (8) years; and
WHEREAS, it is necessary to authorize the Director of the Recreation and Parks Department to modify the existing contract with Vittorio Investments, Inc for the provision of concession services at Mentel Memorial Golf Course; and to authorize the Director of Recreation and Parks to enter into three (3) optional 2-year terms for a total maximum contract length of eight (8) years; and
WHEREAS, it is necessary to authorize the Director of the Recreation and Parks Department to modify the existing contract with DONN Hospitality LLC for the provision of concession services at Raymond Memorial Golf Course; and to authorize the Director of Recreation and Parks to enter into three (3) optional 2-year terms for a total maximum contract length of eight (8) years; and
WHEREAS, it is necessary to authorize the Director of the Recreation and Parks Department to modify the existing contract with Lill’s Concessions LLC for the provision of concession services at Turnberry Golf Course; and to authorize the Director of Recreation and Parks to enter into three (3) optional 2-year terms for a total maximum contract length of eight (8) years; NOW, THERFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks is hereby authorized to modify an existing contract with Ruthfield Enterprises LLC for the provision of concession services at Airport Golf Course and enter into three (3) optional 2-year contract terms allowed under the existing contract for a total of eight (8) years.
SECTION 2. That the Director of Recreation and Parks is hereby authorized to modify an existing contract with Vittorio Investments, Inc for the provision of concession services at Mentel Memorial Golf Course and enter into three (3) optional 2-year contract terms allowed under the existing contract for a total of eight (8) years.
SECTION 3. That the Director of Recreation and Parks is hereby authorized to modify an existing contract with DONN Hospitality LLC for the provision of concession services at Raymond Memorial Golf Course and enter into three (3) optional 2-year contract terms allowed under the existing contract for a total of eight (8) years.
SECTION 4. That the Director of Recreation and Parks is hereby authorized to modify an existing contract with Lill’s Concessions LLC for the provision of concession services at Turnberry Golf Course and enter into three (3) optional 2-year contract terms allowed under the existing contract for a total of eight (8) years.
SECTION 5. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.