Explanation
This ordinance authorizes the Directors of the Departments of Technology (DoT) and Public Utilities (DPU) to enter into a contract with Hansen Banner, LLC for continued professional services associated with the Hansen CIS system, in the amount of $150,000.00.
On December 5, 2022, Ordinance 2857-2022 was passed, authorizing Hansen Banner, LLC to provide on-demand professional services to DPU, as outlined in Hansen’s 2022 Statement of Work (SOW). The 2022 SOW outlined various services, including but not limited to: project management; professional, functional and technical service provision; troubleshooting; customizations and software development. This ordinance authorizes establishing a new contract to continue above-named services, as outlined in the Hansen’s updated 2024 SOW, as attached. The contract period will be one year from the date of a confirmed purchase order by the City Auditor’s Office.
The Hansen CIS (formerly known as Hansen BannerCX) cloud solution offers municipalities the assurance of having a reliable secure billing/CIS solution that improves efficiency while maximizing the value of data with clean, accurate and meaningful information crucial for billing. Continued use of an “On-Demand” type contract provides DPU with enhanced flexibility, as needs for service arise.
Additionally, this ordinance authorizes the expenditure of up to $150,000.00 for the above-described services.
Finally, as Hansen Banner, LLC is the sole provider of services associated with the Hansen CIS system, this ordinance is being submitted in accordance with the sole source procurement provisions of City Codes Section 329. It has been determined Hansen Banner, LLC is the sole source vendor for the Hansen CIS-B (formerly "Banner CIS") Software and the sole provider of services for services performed in relation to the Hansen CIS-B Software.
FISCAL IMPACT
Costs associated with this contract are budgeted and available within the Department of Technology, Information Services 2024 Operating Fund. This ordinance is contingent on the passage of the 2024 City of Columbus Operating Budget, Ordinance 3012-2023
CONTRACT COMPLIANCE
Hansen Banner, LLC CC/Vendor # - 008834
Expiration Date: 07/28/2024
EMERGENCY
This ordinance is submitted as an emergency measure as delays in access to the above-described services could be detrimental to DPU’s Hansen CIS billing systems and services.
Title
To authorize the Directors of the Departments of Technology and Public Utilities to enter into a contract with Hansen Banner, LLC for continued professional services associated with the Hansen CIS system in accordance with sole source provisions of Columbus City Code; to authorize the expenditure of up to $150,000.00; and to declare an emergency. ($150,000.00)
Body
WHEREAS, on December 5, 2022, Ordinance 2857-2022 was passed, authorizing Hansen Banner, LLC to provide on-demand professional services to DPU; and
WHEREAS, there is a need to continue to receive these services; and
WHEREAS, this ordinance authorizes the Directors of the Departments of Technology and Public Utilities to enter into a contract with Hansen Banner, LLC to continue to receive the above-described professional services associated with the Hansen CIS system in accordance with sole source provisions of Columbus City Codes section 329 at a cost of up to $150,000.00 for a one year period, to begin on the date of a confirmed purchase order by the City Auditor’s Office; and
WHEREAS, an emergency exists in the usual daily operations of the Departments of Technology and Public Utilities in that it is immediately necessary to authorize the Directors of both departments to enter into contract with Hansen Banner, LLC for professional services associated with the Hansen CIS system in accordance with sole source provisions of Columbus City Codes section 329 as delays in access to the described services could be detrimental to DPU's Hansen CIS billing systems and services, all for the immediate preservation of public health, peace, property, safety and welfare; and NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Directors of the Departments of Technology and Public Utilities be and are hereby authorized to enter into contract with Hansen Banner, LLC for continued professional services associated with the Hansen CIS system, in the amount of up to $150,000.00 for a period of one year from the date of a confirmed purchase order by the City Auditor’s Office.
SECTION 2. That the expenditure of up to $150,000.00, or as much thereof as may be necessary, is hereby authorized from the Department of Technology Operating fund, per the account codes in the attachment to this ordinance (see 0608-2024EXP)
SECTION 3. That the aforementioned agreement authorized by this ordinance is being done so in accordance with the sole source provisions of Columbus City Codes.
SECTION 4. That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.