File #: 0400-2024    Version: 1
Type: Ordinance Status: Passed
File created: 1/31/2024 In control: Neighborhoods, Recreation, & Parks Committee
On agenda: 3/25/2024 Final action: 3/27/2024
Title: To authorize the Director of Recreation and Parks to enter into contract with Hardwick Tree Care LLC for the Stump Removal 2024 Project; to authorize the expenditure of $198,000.00 from the Recreation and Parks Operating Fund; and to declare an emergency. ($198,000.00)
Attachments: 1. Legislation - Stump Removal 2024 - FINAL - ATTACHMENT

Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Hardwick Tree Care LLC for the Stump Removal 2024 Project. The contract amount is $198,000.00 being authorized by this ordinance.

This project will include removing 1,591 street tree stumps located all over the City. The contracted work is anticipated to begin in the spring of 2024 and be finished by the end of 2024. This project is to help complete a significant amount of back-logged stump work orders. The general public should see minimal impact to street access while work is being performed. The project work will create locations for future plantings that will continue the Urban Forestry Master Plan.

Vendor Bid/Proposal Submissions (Office of Diversity and Inclusion designation status):

Bids were advertised through Vendor Services, in accordance with City Code Section 329, on December 18, 2023 and received by the Recreation and Parks Department on January 18, 2024. Bids were received from the following companies:

Hardwick Tree Care (MAJ): $198,000.00
Axes Tree Service (MAJ): $276,834.00
A-1 Tree Care (MAJ): $338,883.00
Pressure & Power Wash/Perfect Lawn Care (MBE): $477,300.00

After reviewing the bids that were submitted, it was determined that Hardwick Tree Care LLC was the lowest and most responsive bidder. Hardwick Tree Care LLC and all proposed subcontractors have met code requirements with respect to prequalification, pursuant to relevant sections of Columbus City Code Chapter 329.

Principal Parties:
Hardwick Tree Care LLC
15964 Justamere Road
Centerburg, Ohio 43011
Darius Hardwick, (614) 746-6756
Contract Compliance Number: 042007
Contract Compliance Expiration Date: December 27, 2025

Emergency Justification: Emergency action is requested as the sites included in this contract are intended to be tree planting sites during the fall 2024 planting window and th...

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