File #: 0749-2024    Version: 1
Type: Ordinance Status: Passed
File created: 3/6/2024 In control: Housing, Homelessness, & Building Committee
On agenda: 3/25/2024 Final action: 3/27/2024
Title: To authorize the Director of the Department of Development to establish contracts with various contractors for the maintenance of properties maintained by the Division of Land Redevelopment; to waive competitive bid requirements of the Columbus City Code; to allow expenditures prior to the establishment of Purchase Orders; to authorize the expenditure of up to $340,000.00 from the Land Management Fund; and to declare an emergency. ($340,000.00)
Attachments: 1. 0749-2024 Land Redev PM and LM Contracts LMF Round 2, 2. 0749-2024 LANDBANK PM _LM Waiver Form 2



This legislation authorizes the Director of the Department of Development to waive the competitive bidding requirements of Columbus City Codes Chapter 329 and to establish contracts for Property Maintenance and Lawn Mowing services for properties held by the Division of Land Redevelopment and to authorize the expenditure of $340,000.00. Services include trash and debris removal from structures, cleaning and abatement of vacant lots, lawn mowing, tree services, brush clearing, trash pickup, and similar work. Approval is also requested for reimbursement of expenses incurred prior to execution of the purchase orders, starting March 1, 2024.
The Department of Development advertised RFQ026253 through the Vendor Services portal on November 17, 2023, and accepted proposals for property and lawn maintenance services through the Bonfire portal on December 15, 2023. A total of nineteen (19) responses were received. A total of 13 contractors were selected by an evaluation committee consisting of Staff from the Department of Development and the Office of Diversity and Inclusion. The qualifications were based on prior experience, equipment, staffing, and other factors. The resulting contracts will be established for one year with an option to extend an additional year.
The Department will establish 10 contracts for property maintenance services and 8 contracts for lawn maintenance, with a total of 13 contractors being selected, with some contractors performing both property and lawn maintenance services. Of the total contracts, 50% will be issued to MBE or WBE contractors. If all contractors who qualify for the MBE/WBE certification obtain the certification, the percentage could increase to 89%. The Division will encourage the contractors to obtain/renew their certifications.
At the time of ordinance 0681-2024, the Department of Development was able to move forward with awarding ten (10) contractors a total of fourteen (14) contracts. The ...

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