Explanation
1. BACKGROUND
This ordinance authorizes the Director of the Department of Finance and Management to associate all general budget reservations resulting from this ordinance with the current, pending, and future Universal Term Contract Purchase Agreements listed below, or per the terms and conditions of informal or formal bids conducted for one-time buys as necessary, or to utilize current, pending and future ODOT contracts for Pavement Materials & Aggregates for the Department of Public Service, Division of Infrastructure Management.
The Department of Public Service, Division of Infrastructure Management utilizes Pavement Materials & Aggregates (MAT) commodities to maintain and repair roadways and rehabilitate alleys through the city. Universal term contracts have been or will be completed for these commodities, and one-time bids and ODOT contracts can also be utilized for the purchase of these commodities as necessary.
The dollar amount of purchases that may need to be made against individual universal term contracts is unknown at this time as it depends upon weather, level of usage of roadways and alleys, and other factors. It is anticipated the Department of Public Service will need to expend more than $100,000.00 in a fiscal year to purchase from some universal term contracts established for Pavement Materials & Aggregates (MAT) commodities for the Department of Public Service. Per City Code 329.19(g), City Council approval is required for the expenditure of $100,000.00 or more from universal term contracts.
Universal Term Contract Purchase Agreements:
Asphalt Emulsions
Portland Cement, Ready Mix Concrete, Sand
Various Forms Asphalt Concrete
Crushed Limestone & Gravel Agg.
Winter Asphalt
Crack Sealing Product
2. FISCAL IMPACT
These are budgeted expenses within the Street Construction Maintenance and Repair Fund ($415,000.00) and the Municipal Motor Vehicle Tax Fund ($615,000.00).
3. EMERGENCY DESIGNATION
The division requests eme...
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