Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish four (4) Universal Term Contracts (UTC) for the option to purchase Various Batteries with Grainger, Fastenal Co., WB Holdings I LLC and BPB Holding dba Batteries Plus LLC. Various types of batteries, excluding glass mat or vehicle batteries, will be used to power small electronics, flashlights, computer peripherals, and other battery powered products city-wide. The term of the proposed option contracts would be approximately three (3) years, expiring April 30, 2027, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on February 29, 2024. In addition, the expenditure of $4.00 is hereby authorized from General Budget Reservation BRPO002726.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ026766). Four (4) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
W.W. Grainger,Inc. CC#007170 expires 1/17/26, All Items and catalogue, $1.00
Fastenal Co., CC#007823 expires 10/19/25, All Items and catalogue, $1.00
WB Holdings I LLC, CC#008626 expires 5/6/24, All Items and catalogue, $1.00
BPB Holding dba Batteries Plus LLC, CC#039499 pending, All Items and catalogue, $1.00
Total Estimated Annual Expenditure: $80,000, City wide
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because the current contract will expire April 30, 2024 and no extensions are available.
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT...
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