Explanation
BACKGROUND: This legislation authorizes the Director of the Department of Finance and Management to establish four (4) Universal Term Contracts (UTC) for the option to purchase Personal Safety Products with Jendco Safety Supply Inc., Fastenal Company, W.W. Grainger, Inc. (Grainger), and Bound Tree Medical LLC. All City Agencies are users of this contract. Personal Safety Products are provided to ensure safety measures are in place for employees and their respective tasks. The term of the proposed option contracts would be approximately two (2) years, expiring June 30, 2026 with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on March 7, 2024. In addition, the expenditure of $4.00 is hereby authorized from General Budget Reservation BRPO002726.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ026757). Four (4) bids were received.
The Purchasing Office is recommending award to the overall most responsive, responsible and best bidders as follows:
Jendco Safety Supply Inc., CC# 004977 expires 12/19/2025, Items #1, 3, 11, 13-22, 24-26, 28-32,
34-42, 44, 47-48, 50-51, & 53-54, $1.00; and
Fastenal Co., CC#007823 expires 10/19/2025, Items# 1-3, 5-42, & 44-54, $1.00; and
Grainger, CC# 007170, expires 1/17/2026, Items# 1-3, 5, 7, 9-14, 16-27, 30-33, 35-48, 50-51, & 53-54, $1.00; and
Bound Tree Medical LLC, CC# 005886 expires 6/12/2025, Items# 1, 5, 18, 22, 26, 33, & 36, $1.00
Total Estimated Annual Expenditure: $300,000.00, All City Agency users
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $4.00 is hereby authorized from General Budget Reservation BRPO002726. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into four (4) Universal Term Contracts for the option to purchase Personal Safety Products with Jendco Safety Supply Inc., Fastenal Company, W.W. Grainger, Inc., and Bound Tree Medical LLC; and to authorize the expenditure of $4.00. ($4.00)
Body
WHEREAS, the Personal Safety Products UTC will provide for the purchase of all types of safety items to ensure that employees protect themselves and their peers during their work tasks; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on March 7, 2024 and selected the overall most responsive, responsible and best bidders; and
WHEREAS, it has become necessary in the daily operation of all City Agencies to authorize the Director of Finance and Management to enter into four (4) Universal Term Contract for the option to purchase Personal Safety Products; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management is hereby authorized to enter into the following four (4) Universal Term Contracts for the option to purchase Personal Safety Products in accordance with Request for Quotation RFQ026757 for a term of approximately two (2) years, expiring June 30, 2026, with the option to renew for one (1) additional year, as follows:
Jendco Safety Supply Inc., Items #1, 3, 11, 13-22, 24-26, 28-32, 34-42, 44, 47-48, 50-51, & 53-54, $1.00; and
Fastenal Co., Items# 1-3, 5-42, & 44-54, $1.00; and
W.W. Grainger, Inc. Items# 1-3, 5, 7, 9-14, 16-27, 30-33, 35-48, 50-51, & 53-54, $1.00; and
Bound Tree Medical LLC, Items# 1, 5, 18, 22, 26, 33, & 36, $1.00
SECTION 2. That the expenditure of $4.00 is hereby authorized from General Budget Reservation BRPO002726 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.