Explanation
BACKGROUND: The Director of Public Safety, on behalf of The Division of Police and the Division of Fire is requesting approval to enter into contract with Alina Sharafutdinova DBA Village Venture LLC. The Department of Public Safety received a U.S. Department of Health and Human Services, Substance Abuse and Mental Health Services Administration award, funding the Rapid Response Emergency Addiction Crisis Team (RREACT) outreach efforts in October 2019. The project award period was granted a formal extension period of 12 months. The extension grant budget period is September 30, 2023 through September 29, 2024. The grant extension will allow the completion of the initially approved program goals and permit an orderly phase-out of program objectives. Alina Sharafutdinova, DBA Village Venture, LLC, was selected as the grant program manager under the original award cycle. Village Venture, LLC operates under the guidance of Alina Sharafutdinova and consists of a team of data scientists, a data QA admin, and a project manager. Over five years of RREACT's operations, Alina Sharafutdinova has provided program management contract services to the team using the SAMHSA FR-CARA grant.
Through this contract, Village Venture, LLC will serve as a project, process, compliance, and reporting coordinator for the grant project under the 2019 SAMHSA FR-CARA Award. The Village Venture team will be responsible for the 2019 SAMHSA FR-CARA project phase-out, management and execution of the proposed objectives, data evaluation and analysis, and federal reporting. Village Venture, LLC will serve as the SAMHSA grant specialist's primary point of contact and ensure project implementation is completed according to grant goals, objectives, and timeline. Village Venture will work closely with the Columbus Division of Fire and Columbus Division of Police to ensure fiscal and programmatic reports are prepared and submitted on time.
BID INFORMATION: The Public Safety Department requests to waive competitive bid provisions of the Columbus City Code to enter into contract with Alina Sharafutdinova DBA Village Venture LLC due to her expertise with this specific grant that she has been working on for the past four years.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
CONTRACT COMPLIANCE NUMBER: CC042775 expires on 8/22/2024
FISCAL IMPACT: This ordinance authorizes the Department of Public Safety to enter into contract with Alina Sharafutdinova DBA Village Venture LLC for funds in the amount of $94,500.00 for continued grant management services. There are funds allocated in the General Government Grant Fund for these services.
EMERGENCY DESIGNATION This ordinance is submitted as an emergency because the grant started October 1, 2023 and ends September 30, 2024 and the divisions need to continue and complete programs goals during this final extension and the divisions do not want to lose the funding for this program.
Title
To authorize and direct the Director of the Department of Public Safety to enter into contract with Alina Sharafutdinova DBA Village Venture LLC for grant management services for the RREACT program, to waive the competitive bidding provisions of the Columbus City Code; to authorize an expenditure of $94,500.00 from the General Government Grant Fund; and to declare an emergency. ($94,500.00)
Body
WHEREAS, it is necessary to authorize the Director of the Department of Public Safety to enter into a grants management service contract with Alina Sharafutdinova DBA Village Venture LLC; and
WHEREAS, it is necessary to authorize funds in the amount of $94,500.00; and
WHEREAS, the Division of Police has a need for grant management services for the SAMHSA grant; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to enter into contract with Alina Sharafutdinova DBA Village Venture LLC to ensure uninterrupted service and meet grant program goals and deadlines, for the immediate preservation of the public peace, property, health, and safety; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Public Safety is hereby authorized and directed to enter into contract with Alina Sharafutdinova DBA Village Venture LLC for grant program management services for the Divisions of Police and Fire.
SECTION 2. . That this Council finds it in the best interest of the City to waive the competitive bidding provisions of the Columbus City Code to permit the aforementioned contract and does hereby waive the same.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance and to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial records.
SECTION 5. That the expenditure of $94,500.00 or so much thereof as may be needed, is hereby authorized in Fund 2220 General Government Grants Fund in object class 03 per the accounting codes in the attachment to this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.