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File #: 0855-2024    Version: 1
Type: Ordinance Status: Passed
File created: 3/19/2024 In control: Public Utilities & Sustainability Committee
On agenda: 4/29/2024 Final action: 5/1/2024
Title: To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Mainline Couplings, Clamps, and Various Parts with Ferguson Enterprises, LLC d/b/a Ferguson Waterworks.; to authorize the expenditure of $1.00; and to declare an emergency. ($1.00).

Explanation

 

BACKGROUND:  This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Mainline Couplings, Clamps, and Various Parts with Ferguson Enterprises LLC d/b/a Ferguson Waterworks.  The Division of Water is the primary user for these items.  Mainline Couplings, Clamps, and Various Parts are used to repair and replace water distribution lines throughout the City of Columbus service area.  The term of the proposed option contract would be approximately two (2) years, expiring March 31, 2026, with the option to renew for one (1) additional year.  The Purchasing Office opened formal bids on March 7, 2024. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002726.                     

 

The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329.18 relating to competitive bidding (Request for Quotation No. RFQ026916). One (1) bid was received. 

 

The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:

 

Ferguson Enterprises, LLC d/b/a Ferguson Waterworks, CC# 009189 expires 3/8/2025, Items 1 - 148, $1.00

Total Estimated Annual Expenditure: $150,000.00, Division of Water as the primary user.

 

Emergency Designation:  The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because these items are needed to maintain water distribution service without interruption as the current contract expires March 31, 2024.

 

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.  

 

FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002726.   City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures. 

 

 

Title

 

To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Mainline Couplings, Clamps, and Various Parts with Ferguson Enterprises, LLC d/b/a Ferguson Waterworks.; to authorize the expenditure of $1.00; and to declare an emergency. ($1.00).

 

 

Body

 

WHEREAS, the Mainline Couplings, Clamps, and Various Parts UTC will provide for the purchase of couplings, clamps and various parts for repairs to water lines throughout the City of Columbus; and, 

 

WHEREAS, the Purchasing Office advertised and solicited formal bids on March 7, 2024 and selected the overall lowest, responsive, responsible and best bidder; and

 

WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is necessary to authorize the Finance and Management Director to immediately enter into a Universal Term Contract with Ferguson Enterprises, LLC d/b/a Ferguson Waterworks for the option to purchase Mainline Couplings, Clamps, and Various Parts which are needed to repair and replace water lines throughout the City without interruption, for the immediate preservation of the public peace, healthy, property, and safety; NOW, THEREFORE,

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1.  That the Finance and Management Director is hereby authorized to enter into the following Universal Term Contract for the option to purchase Mainline Couplings, Clamps, and Various Parts in accordance with Request for Quotation RFQ026916 for a term of approximately two (2) years, expiring March 31, 2026, with the option to renew for one (1) additional year, as follows:

 

Ferguson Enterprises, LLC d/b/a Ferguson Waterworks, Items 1 - 148, $1.00

 

SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002726 of this ordinance to pay the cost thereof.

 

SECTION 3.  That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 4.  That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.