...Explanation
BACKGROUND:
This ordinance authorizes the Board of Health to modify the existing contract with Collaborative Research, LLC for the facilitation and management of the Central Ohio HIV Planning Alliance (COHPA) Ryan White Part A Planning Body, Ending the HIV Epidemic Executive Committee, and HIV Prevention. This contract modification has a contract period of March 1, 2024 through February 28, 2025 in an amount not to exceed $25,000.00 for a new total contract amount of $95,800.00.
In accordance with requirements of the federal legislation, the jurisdiction appoints community members for the planning body to work with the Part A, Ending the HIV Epidemic, and HIV Prevention programs. COHPA meets 6-8 times a year to assess community needs, determine service priorities and allocate grant dollars to service categories based on community needs assessment, service usage and the comprehensive plan for the area. COHPA is responsible for the smooth and fair operations; and, carrying out mandated duties under the Ryan White legislation. COHPA’s duties include planning, priority setting and resource allocation processes as well as assessment of administrative mechanisms and effectiveness.
These services were advertised through vendor services with RFQ021779 on May 5, 2022, according to bidding requirements of the City Code. This RFQ covers an initial 12-month grant period, March 1, 2022 to February 28, 2023, with the option to extend (2) years, March 1, 2023 through February 29, 2024 and March 1, 2024 through February 28, 2025. Annual contracts will be issued.
Collaborative Research, LLC: CC-000696: $25,000.00
This ordinance is being submitted as an emergency in order to ensure that health disparities within the Columbus, Ohio TGA region continue to be addressed for eligible persons living with HIV/AIDS. Emergency action will ensure timely payments to provider and for Collaborative Research, LLC to be able to continue the facilitation and management of the Central Ohio HIV Planning Alliance (COHPA).
FISCAL IMPACT:
This contract is entirely funded by Health special revenue fund.
Title
To authorize the Board of Health to modify an existing contract with Collaborative Research, LLC for the facilitation and management of the Central Ohio HIV Planning Alliance (COHPA), for the provision of services allowable under the Health special revenue fund, for persons with HIV or AIDS in Central Ohio for the period of March 1, 2024 through February 28, 2025; to authorize the expenditure of $25,000.00 from the Health special revenue fund; and to declare an emergency. ($25,000.00)
Body
WHEREAS, the Board of Health has a need to modify an existing contract with Collaborative Research, LLC for the provision of services allowable under the Health special revenue fund , for persons with HIV or AIDS in central Ohio via the facilitation and management of the Central Ohio HIV Planning Alliance (COHPA) for the period of March 1, 2024 through February 28, 2025; and
WHEREAS, Collaborative Research, LLC has the expertise; and
WHEREAS, an emergency exists in the usual daily operation of Columbus Public Health in that it is immediately necessary to authorize the Board of Health to modify a contract with Collaborative Research, LLC in order to ensure continuity of services for Ryan White Part A HIV Care clients, all for the immediate preservation of the public health, peace, property, safety and welfare; and NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Board of Health is hereby authorized to enter into a contract modification with Collaborative Research, LLC, for a total amount not to exceed $95,800.00, for HIV-related services to persons with HIV or AIDS in central Ohio, for the period of March 1, 2024 through February 28, 2025.
SECTION 2. That to pay the cost of said contract, the expenditure of $25,000.00, or so much thereof as may be needed, is hereby authorized from the Health special revenue fund , Fund No. 2250, object class 03 per the attached accounting document.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the city's financial records.
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.