Explanation
BACKGROUND: This legislation authorizes the Director of the Department of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the Universal Term Contract Purchase Agreement for the purchase of general contracting for maintenance, service, repairs and renovations for the Division of Facilities Management. These supplier will provide repair services, as well as small-scale renovation services for city facilities under the purview of the Facilities Management Division.
Suppliers:
2K General Co. Vendor Number #005739 Exp. 6/14/2024
FISCAL IMPACT: This ordinance authorizes an expenditure of $700,000.00 collectively from the General Fund and the Construction Management Capital Improvement Fund for the repair and small-scale renovation of city facilities under the purview of the Facilities Management Division.
$900,000 was expended in 2023 for these services.
EMERGENCY DESIGNATION: Emergency designation is requested to fulfill the immediate need of purchasing general contracting for maintenance, service, repairs and renovations. This will allow the Division of Facilities Management to continue to secure general contracting services for various projects of the Facilities Management division, or to provide such services to other divisions who request and are not serviced by the Facilities Management in-house staff.
Title
To authorize the Finance and Management Director to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for the purchase of general contracting for maintenance, service, repairs and renovations, with 2K General Co. for the Division of Facilities Management; to authorize the expenditure of $200,000.00 from the General Fund; to authorize the transfer and expenditure of $500,000.00 from the Construction Management Capital Improvement Fund; to authorize an amendment to the 2023 Capital Improvements Budget; and to declare an emergency. ($700,000.00)
Body
WHEREAS, the Purchasing Office has established Universal Term Contract Purchase Agreements for the purchase of general contracting for maintenance, service, repairs and renovations with 2K General Co.; and
WHEREAS, it is necessary to authorize the Director of the Department of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the Universal Term Contract Purchase Agreements; and
WHEREAS, it is necessary to authorize an amendment to the 2023 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it is necessary to authorize a transfer and expenditure of funds within the Construction Management Capital Improvement Fund - Fund No. 7733; and
WHEREAS, an expenditure of $700,000.00 or so much there of as may be needed, is necessary for the purchase of general contracting for maintenance, service, repairs and renovations; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management in that it is immediately necessary to authorize the Director of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreements for the purchase of general contracting for maintenance, service, repairs and renovations without delay, to allow the Division of Facilities Management to continue to provide general contracting services for various projects, all for the immediate preservation of the public health, peace, property, safety, and welfare; and now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management be and is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreements for the purchase of general contracting for maintenance, service, repairs, and renovations with 2K General Co.
SECTION 2. That the expenditure of $200,000.00, or so much thereof as may be necessary in regards to the action authorized in SECTION 1, is hereby authorized in the general fund in Object Class 02 - Materials and Supplies $50,000.00, and in Object Class 03 - Contractual Services, $150,000.00 per the accounting codes in the attachment to this ordinance.
SECTION 3. That the transfer of $500,000.00, or so much thereof as may be needed, is hereby authorized in the Construction Management Capital Improvement Fund - Fund No. 7733, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the expenditure of $500,000.00, or so much thereof that may be necessary in regards to the action authorized in SECTION 1, is hereby authorized in the Construction Management Capital Improvement Fund 7733, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the 2023 Capital Improvements Budget is hereby amended, in the Construction Management Capital Improvement Fund - Fund No. 7733, per the accounting codes in the attachment to this ordinance.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 10. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.