Explanation
BACKGROUND: To authorize the Director of the Department of Public Utilities to enter into a contract with Dr. Flood LLC for the payment of emergency water remediation services with for the Division of Sewerage and Drainage. On January 15-16, 2024 five heating coils burst causing substantial water damage in several areas at the Sewer Maintenance Operations Center.
It was critical for the Sewer Maintenance Operations Center staff to act immediately to remedy the damages and to prevent the growth of mold and mildew for the health and safety of the employees.
Dr Flood LLC. arrived on-site and after reviewing the areas, a quote was given for $41,873.40 and was approved as manifestly impractical to bid by the Director of Public Utilities. During the work, additional areas were found to have extensive damage that needed immediate attention, which cause the costs to increase.
On April 4, 2024, an invoice received for $72,735.00. The delay in invoicing was due to the additional work added, the complexity of the damage, completion of work and adjustments to the invoice.
EMERGENCY DESIGNATION: The Department of Public Utilities respectfully requests this legislation be considered for immediate use to enter into a contract with Dr. Flood LLC for the payment of emergency remediation services that have been provided. Emergency action was needed at the time to remediate the water damage and to prevent mold and mildew for the health and safety of employees.
SUPPLIER: Dr Flood, LLC., Vendor #047938, expires 1/24/26, (MAJ)
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: $72,735.00 is budgeted for this purchase.
$0.00 was spent in 2023
$0.00 was spent in 2022
Title
To authorize the Director of Public Utilities to enter into a contract with Dr. Flood LLC, for the payment of emergency water remediation services for the Division of Sewerage and Drainage; to authorize the waiver of the competitive bidding requirements of Chapter 329 of the Columbus City Codes; to authorize the expenditure of $72,735.00 from the Sanitary Sewer Operating Fund; and to declare an emergency. ($72,735.00)
Body
WHEREAS, the Division of Sewerage and Drainage had five heating coils burst causing substantial water damage in several areas; and
WHEREAS, during the remediation, additional extensive water damage was found and needed immediate attention;
WHEREAS, the emergency remediation services were provided by Dr Flood, LLC.; and
WHEREAS, it is necessary for Council to authorize a waiver of the competitive bidding requirements of Columbus City Codes for payment of the emergency water remediation services; and
WHEREAS, this ordinance authorizes the expenditure of $72,735.00, or so much thereof as may be needed, for the payment of emergency water remediation services from the Sanitary Sewer Operating Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, in that it is immediately necessary to authorize the Director of the Public Utilities Department to enter into a contract with Dr. Flood LLC for the payment of emergency remediation services resulting from flooding occasioned by the bursting of five heating coils, all for the immediate preservation of the public health, peace, property, and safety; and NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Public Utilities be and is hereby authorized to enter into a contract and provide for payment of emergency remediation services with Dr Flood, LLC. for the Division of Sewerage and Drainage.
SECTION 2. That the expenditure of $72,735.00, or as much thereof as may be needed, is hereby authorized in Fund 6100 (Sanitary Sewer Operating); in Object Class 03 Services per the accounting codes in the attachment to this ordinance.
SECTION 3. That this Council has determined that it is in the best interest of the City of Columbus to waive, and does hereby waive, the competitive bidding provisions of Columbus City Codes Chapter 329 to enter into the contract.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, which shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.