Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Active Network, LLC for $93,000.00 for the rebuild of the ActiveNet registration and transaction processing software which is currently in use by the Recreation and Parks Department.
The software is currently used in community recreation and aquatics for activity registration, facility rentals and membership sales. The department uses ActiveNet in rental services to rent and reserve open and enclosed shelters to the public as well as boat dock permit fees. Our sports section uses ActiveNet’s point of sale function as a secondary transaction site for adult sports registration. The department has used ActiveNet since 2010 and in 2024 an RFP was issued in order to re-evaluate our registration software provider. It was determined that ActiveNet remains the best fit for our current and future needs. However, in order to best meet our future needs, it is necessary to make significant updates to the current database set up. This contract will address those updates.
Vendor Bid/Proposal Submissions:
A request for registration software management systems was advertised through Vendor Services (RFQ026572), in accordance with City Code Section 329, on December 6, 2023 and was received by the Recreation and Parks Department on January 8, 2024. Responses were received from the following companies:
Amilia
WynHouse + Futurety
Zehntech
OQ POINT/Camava5
Intelligenz
Active Network, LLC
RecDesk
CivicPlus
After an extensive review of the proposals that were submitted, it was determined by the evaluating committee that the Active Network, LLC continues to provide the optimal registration software solution for the Recreation and Parks Department.
Principal Parties:
Active Network, LLC
5850 Granite Parkway, Suite 1200
Plano, TX 75024
Vendor Number: 030763
Benefits to the Public: Registration, permit, POS and membership software allows us to s...
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