Explanation
Background:
In 2024, PO458758 was approved, authorizing the Franklin County Municipal Court, Clerk of Court ("Municipal Court Clerk") to enter into a contract with Cornerstone Maintenance Services LLC Inc for the service of heating, ventilating, and air conditioning (HVAC) contractor to perform preventative and corrective maintenance and corrective repair services.
Ordinance 3030-2024 authorized the Municipal Court Clerk to modify the contract in the amount of $10,000.00 with Cornerstone Maintenance Services LLC Inc. This modification was needed due to unforeseen heating, ventilating, and air conditioning unit maintenance services.
This legislation authorizes the Municipal Court Clerk to modify the existing contract in the amount of $20,000.00 with Cornerstone Maintenance Services LLC Inc by adding additional funds for unforeseen heating, ventilating, and air conditioning unit maintenance services for the Municipal Court Clerk’s Office; an expenditure up to $20,000.00 from the Municipal Court Clerk Computer Fund.
Contract Modification:
This Ordinance is being submitted in accordance with the relevant provisions of Chapter 329 of City Code pertaining to contract modifications.
1. Amount of additional funds: Amount of additional funds to be expended under this modification is $20,000.00.
2. Reason additional funds were not foreseen: Additional funds are needed due to the unforeseen emergency maintenance that was necessary to ensure computer systems do not overheat.
3. Reason other procurement processes were not used: The work under this contract modification is for additional emergency services required to preserve continuity of the work under the current contractor.
4. How was cost determined: Cost determination: The emergency repair costs were utilized, which are a part of the existing contract.
Bid Information:
The service was bid out using RFQ022302. Cornerstone Maintenance submitted the best bid and therefore, PO337662 was created an...
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