Explanation
Background: This legislation authorizes the Director of Public Utilities to modify and increase an existing Indefinite Quantity Contract for Printing Services with The Herald, Inc. in the amount of $154,374.34. This will enable the Department of Public Utilities the resources for prepress, printing, variable data imaging, finishing, fulfillment, CD production and delivery services.
Procurement:
The Department of Public Utilities solicited competitive bids through Vendor Services from October 15, 2021 to December 6, 2021 for these services in accordance with the relevant provisions of Chapter 329 of City Code (RFQ019869). Three (3) bids, all by majority vendors, were received. The low bidder, The Herald, Inc. was chosen.
Additional modifications will be requested, as needed, in future years to continue supporting the project. For each year of the contract, funding is contingent on funding availability, mutual agreement between the parties, approval of City Council, and certification of funds by the City Auditor.
This ordinance is being submitted in accordance with the relevant provisions of Chapter 329 of City Code pertaining to contract modifications.
1. Amount of additional funds: Total amount of additional funds needed for the modification is to ADD $154,374.34. Total contract amount including this modification is $382,277.19.
2. Reasons additional funds were not foreseen: The need for additional funds was known at the time of the initial contract and this legislation authorizes funding to cover a continuation of the consultant's work.
3. Reason other procurement processes were not used: Work under this modification is a continuation of services included in the scope of the original bid contract. No lower pricing/more attractive terms were available.
4. How cost was determined: The cost, terms and conditions are in accordance with the original agreement.
Principal Parties:
The Herald, Inc.
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