Explanation
1. BACKGROUND:
This ordinance authorizes the Director of Finance and Management, on behalf of the Department of Technology, to modify a contract with Accela, Inc. utilizing a State of Ohio Master Cloud Service Agreement - MCSA0123, for the addition of professional services to migrate the existing Accela on-premise Land Management instance to the Accela Cloud (SaaS) and the addition of licensing for the Department of Health.
Ordinance 0402-2025 authorized the Director of Finance and Management, on behalf of the Department of Technology to enter into enter into contract with Accela, Inc. for the support and licensing of the migration of the on-premise instances and migrating to the Accela Subscription Services product. This is necessary due to Accela ending support of on-premise instances December 31, 2025. Services provided through this contract include technical assistance, support, upgrades and telephone support services for the Accela Automation (AA) System application, used to issue building permits, track code enforcement activities and monitor the performance of the One Stop Shop.
This ordinance authorizes professional services needed to for the migration of Accela on-premise Land Management instance to the Accela Cloud (SaaS) in the amount of $379,000.00 and licensing for the Department of Health that was not included in the original contract for $216,000.00 for a total contract modification of $595,000.00.
1.1 Amount of additional funds to be expended: $595,000.00
The original contract amount: $1,033,000.00 (Ord. 0402-2025)
The total of Modification No. 1: $ 595,000.00 (This Ordinance)
The contract amount including all modifications: $1,628,000.00
1.2 Reasons additional goods/services could not be foreseen:
The original ordinance was for licensing and technical support only. This modification adds the professional services needed to implement the migrations and additional ...
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