Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Jacobsen OEM Parts with Baker Vehicle Systems, Inc. The Division of Fleet Management is the primary user for mower repair parts. Jacobsen OEM mower parts are used to repair and maintain all Jacobsen OEM mowers used within the City parks and golf courses. Baker Vehicle Systems, Inc. is the sole source for these parts and services as they are the only local distributor and authorized service provider for this specific manufacturer. Pricing was obtained by a sole source catalog submission with a discount from Baker Vehicle Systems, Inc. The term of the proposed option contract would be approximately two (2) years, expiring June 30, 2027, with the option to renew for one (1) additional year. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO003196.
Baker Vehicle Systems Inc., CC# 006435 expires 3/18/2026, $1.00
Total Estimated Annual Expenditure: $40,000.00, Division of Fleet Management, the primary user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because Jacobsen OEM mower parts are used to repair and maintain all Jacobsen OEM mowers used within the City parks and golf courses. The current contract will end June 30, 2025.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO003196.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Jacobsen OEM Parts with Baker Vehicle Systems, Inc. in accordance with the sole ...
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