Explanation
1. BACKGROUND: This Ordinance authorizes the Director of Finance and Management to modify and increase the construction contract with Elford Construction Company, Inc., on behalf of the Office of Construction Management, for emergency repairs to the West Side Early Learning Center located at 45 Clarendon Avenue, in an amount up to $350,000.00.
Inclement weather conditions in December 2022 caused the evaporative cooling tower to malfunction. This malfunction resulted in the purging of water from the cooling tower and a resulting overflow of water into the interior of the building. Water damage occurred on the first and second floors as well as the basement. Damages areas included walls, paint, flooring, insulation, ceiling, lighting, sensors, furniture, and educational materials. Remediation was performed immediately to mitigate the risk of further damage and to deter mold conditions. This contract modification is needed to add additional funds to Elford's contract to fund ongoing renovations, repairs and remediation due to the water intrusion.
The original contract (PO254866) was authorized by Ordinance No. 2689-2020 and approved by City Council on December 11, 2020.
Prices already established in the contract were used to determine the cost of this modification.
2. CONTRACT COMPLIANCE INFO: 31-4371060, DAX #6059, expires 1/31/24, MAJ
3. EMERGENCY DESIGNATION: Emergency designation is requested so that necessary funding can be added to the existing contract as quickly as possible to fund ongoing renovations, repairs and remediation due to the water intrusion caused by inclement weather.
4. FISCAL IMPACT: A transfer of funds within the Construction Management Taxable Fund - Fund No. 7732 will be necessary as well as an amendment to the 2022 Capital Improvements Budget. A certification against the Special Income Tax Fund will be necessary until bonds are sold.
Original Contract (2689-2020): $ 20,070,522.00
Modification No. 1 (0835-2022...
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