Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Liquid Chlorine with JCI Jones Chemicals, Inc. The Division of Water is the sole user of liquid chlorine used as a disinfection agent at two City of Columbus Water Plants. The term of the proposed option contract would be approximately one year, expiring March 31, 2024, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on January 12, 2023. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002025.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ023672). Two (2) bids were received. This contract is bid as a three year contract and asks for firm pricing for each year. The apparent low bidder, Alexander Chemical Corp., was deemed non-responsive as their prices were only held firm per calendar quarter. The second low bidder only offered firm pricing for the first year due to volatile markets, so award is only for one year and a new bid will be done for a new contract term at the end of 2023.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
JCI Jones Chemicals, Inc., CC# 000795 expires 1/12/25, Items 1 and 4 only, $1.00
Total Estimated Annual Expenditure: $930,000, Division of Water, the sole user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because it is necessary to establish a reliable supply of this product used in water treatment.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract accordin...
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