Explanation
This ordinance authorizes the Director of Public Utilities to enter into a contract renewal with Resource International, Inc. to continue providing Work and Asset Management (WAM) database and system administrative support.
Since 2005, the City of Columbus, Department of Public Utilities (DPU) has been utilizing a Work and Asset Management system (WAM) provided by Synergen/SPL/Oracle to manage and track maintenance, work, assets and materials. All of DPU’s divisions utilize the system, but the Department of Technology (DOT) is responsible for oversight and administration of the system, including centralized Information Technology (IT) functions, hardware and software support, email, security, and system integrations citywide. A project has been initiated to replace our existing Oracle WAM system. It will likely be several years before a new system is implemented so continued use and support is still necessary for our existing system.
The purpose of this contract is to provide WAM database and system administration support for DPU on an “as-needed” basis. These services will include but are not limited to maintenance and upkeep of both hardware and software as suggested by Department of Public Utilities in collaboration with the Department of Technology and Oracle.
PROCUREMENT:
The project was formally advertised (RFQ020377) on the Vendor Services website and Bonfire from November 15, 2021 to December 17, 2021. The city received one (1) response. The proposal was deemed responsive and was fully evaluated by the Evaluation Committee on December 21, 2021.
The original term of the contract was for a period of one year from the date of execution by the City of Columbus, with yearly renewal options for an additional four (4) years (for a maximum contract length of five (5) years), on a year by year basis, authorized by Ordinance 0743-2022. Any renewals will be contingent on funding availability, mutual agreement between the City and vendor, approval ...
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