Explanation
Background: This ordinance authorizes the Finance and Management Director to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contracts for automotive parts on behalf of the Fleet Management Division, in order to repair and service City vehicles. All related purchase orders for automotive parts will be issued from Universal Term Contracts previously established by the City of Columbus, Purchasing Office.
During 2024, the Fleet Management Division is budgeted to spend $5,700,000.00 for parts, to keep the City's fleet of approximately 6,000 vehicles in operation. Fleet Management processes over 30,000 work orders annually for all City vehicles and equipment and requires purchase orders with over 400 vendors to help meet this need.
Fiscal Impact: This ordinance authorizes an expenditure of $5,700,000.00 from the Fleet Management Operating Fund from previously established Universal Term Contracts for parts related to City vehicles. In 2023, the Fleet Management Division expended $5,700,000.00 for parts to keep the City's vehicle fleet in operation. In 2022, the Fleet Management Division expended $6,000,000.00 for parts.
Emergency action is requested to ensure that purchase orders can be established to ensure an uninterrupted supply of automotive parts, thereby keeping City owned vehicles in operation, including Police, Fire, and Refuse Collection vehicles.
Title
To authorize the Finance and Management Director to establish various purchase orders for automotive parts for the Fleet Management Division per the terms and conditions of various previously established Universal Term Contracts; to authorize the expenditure of $5,700,000.00 from the Fleet Management Operating Fund; and to declare an emergency. ($5,700,000.00)
Body
WHEREAS, various Universal Term Contracts (UTC) have been established through the formal competitive bidding process of the Purchasing Office for vehicle parts...
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