Explanation
Background: This ordinance authorizes the Finance and Management Director to associate all General Budget Reservations resulting from this ordinance with appropriate Universal Term Contracts for oil and greases, on behalf of the Fleet Management Division, in order to provide oil for routine oil changes for City vehicles. All related purchase orders will be issued as needed from Universal Term Contracts previously established by the Purchasing Office. The current Universal Term Contract vendor(s) are as follows:
Glockner Oil Company - CC# 31-1004796, Vendor# 004587; PA006822 - Oils & Greases expires 10/31/2025
During 2024, the Fleet Management Division is budgeted to spend $360,000.00 for oil and greases to keep the City's fleet of approximately 6,000 vehicles in operation.
Fiscal Impact: This ordinance authorizes an expenditure of $360,000.00 from the Fleet Management Operating Fund from a previously established Universal Term Contract for oil and greases related to City vehicles. The Fleet Management Division expended $470,000.00 for oil and greases in 2023 and $350,000.00 in 2022.
Emergency action is requested to ensure an uninterrupted supply of oil and greases, thereby keeping City owned vehicles in operation, including Police, Fire, and Refuse Collection vehicles.
Title
To authorize the Director of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement and to establish related purchase orders for oil and greases for the Fleet Management Division; to authorize the expenditure of $360,000.00 from the Fleet Management Operating Fund; and to declare an emergency. ($360,000.00)
Body
WHEREAS, the Finance and Management Department, Fleet Management Division, has a need to purchase oil and greases for motorized equipment and vehicles operated by the City; and
WHEREAS, a Universal Term Contract (UTC) has been established throug...
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