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File #: 0295-2024    Version: 1
Type: Ordinance Status: Passed
File created: 1/22/2024 In control: Public Utilities & Sustainability Committee
On agenda: 3/4/2024 Final action: 3/6/2024
Title: To authorize the Director of the Department of Public Utilities to modify to increase funding to an Indefinite Quantity Contract with JDM Services, LLC., dba Frank Road Recycling Solutions, for Disposal of Clean Fill Dumping Services for the Division of Water; to authorize the expenditure of $125,000.00 from the Water Operating Fund; and to authorize the expenditure of $45,000.00 from the Sewerage Operating Fund. ($170,000.00)
Attachments: 1. ORD 0295-2024 Financial Coding, 2. ORD 0295-2024 Information
Explanation

BACKGROUND: This legislation authorizes the Director of Public Utilities to modify to increase an existing Indefinite Quantity Contract for Disposal of Clean Fill Dumping Services with JDM Services LLC dba Frank Road Recycling Solutions in the amount of $170,000.00. The Department of Public Utilities uses this service to dispose of clean fill from repair projects involving water, sewer and power infrastructure.

The Department of Public Utilities publicly opened one bid on April 20, 2022 and JDM Services LLC dba Frank Road Recycling Solutions was the only responsive, responsible and best bidder. Purchase Agreement, PA005868, was established in accordance with Request for Quotation RFQ021348.

This legislation seeks to add funding to the contract. This Ordinance is being submitted in accordance with the relevant provisions of Chapter 329 of City Code pertaining to contract modifications and renewals.

SUPPLIER: JDM Recycling Services LLC dba Frank Road Recycling Solutions, vendor #005944 cc# expires 1/10/25, Majority Status

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

1. Amount of additional funds: Total amount of additional funds needed for the modification is to ADD $170,000.00. Total contract amount including this modification is $445,000.00.

2. Reasons additional funds were not foreseen: The need for additional funds was known at the time of the initial contract. This modification to increase funding is necessary for the payment of services to be provided through March 31, 2025.

3. Reason other procurement processes were not used: Work under this modification is a continuation of services included in the scope of the original bid contract. No lower pricing/more attractive terms and conditions are anticipated at this time.

4. How cost was determin...

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