Explanation
This ordinance authorizes the Director of the Department of Technology (DoT) to renew a contract with Brown Enterprise Solutions, LLC, for the purchase of Trellix (f.k.a. McAfee) Software Support. The Department of Technology uses Trellix software to protect city computer systems against malicious software such as computer viruses, worms, Trojan horses, ransomware, and spyware.
Early in 2023, DoT solicited quotes via RFQ024687 for the purchase of Trellix Software Support. For purposes of evaluating and determining the lowest responsive bid, and in accordance with the Office of Diversity and Inclusion Minority and Women-Owned Business Enterprise & Small Local Business Enterprise Program Manual, a bid discount of 5% was applied to bids where the prime contractor is a minority or woman-owned business or a minority or woman-owned joint venture certified with the Office of Diversity and Inclusion in the relevant work classification. Four responses were received. The bid amounts after application of bid discount (applicable only to Brown Enterprise Solutions) were as follows:
Brown Enterprise Solutions - $321,100.00
Axelliant LLC - $334,400.00
Vprime - $342,960.00
CDW- $344,000.00
The Department of Technology recommended that award be made to Brown Enterprise Solutions having submitted the lowest, responsive bid, after discount. City Council authorized the Director of the Department of Technology to enter into contract with Brown Enterprise Solutions by adoption of Ordinance No. 1820-2023 on June 26, 2023, for an initial one-year term with four additional annual optional renewal terms. The term of the above-described renewal will be for one year, beginning on July 7, 2024 and ending on July 6, 2025, for cost of $338,000.00. This renewal is the first of four additional annual optional renewals provided for in the original contract.
This ordinance also authorizes the expenditure of $338,000.00 for above-described purpose.
FISCAL IMPACT
Funds f...
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