Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Front and Rear Loader Refuse Trucks with Ohio Machinery Co. dba Ohio Peterbilt. The Department of Public Service will be the primary user. The term of the proposed option contract will be approximately three (3) years, expiring 12/31/2026 with the option to renew for one (1) additional one (1) year extension. The Purchasing Office opened formal bids on October 19, 2023. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002253.
A formal best value proposal (BVP) was solicited for the purchase of Front and Rear Loader Refuse Trucks with tandem axle, cab over engine (C.O.E.) cab and chassis, and CNG engines.
Proposals were evaluated by a three (3) member committee, based upon various criteria including specification conformity, total cost of ownership, past performance, schedule and delivery, and acquisition costs resulting in an award recommendation to Ohio Machinery Co. dba Ohio Peterbilt.
BID INFORMATION: RFQ025922 was advertised and proposals were opened on October 19, 2023. Four (4) responses were received.
An evaluation committee consisting of one (1) member of Fleet Management, and two (2) members of Public Service provided technical expertise. Each member of the committee scored and ranked written proposals submitted by the offerors. After evaluating all product proposals, a request for a BAFO (Best and Final Offer) was requested from the top two (2) vendors. Upon review and in compliance with Columbus City Code 329, the committee submitted final rankings and was satisfied with awarding one (1) company all Front and Rear Loader Refuse Trucks with various body, size, and engine options based on best value to the City.
Ohio Machinery Co. dba Ohio Peterbilt received the highest score with 101 total points with 110 total possi...
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