Explanation
1. BACKGROUND
This ordinance authorizes the Director of Finance and Management, on behalf of the Department of Public Utilities, to enter into a contract with Elford, Inc. for the purchase of used trailers in an amount up to $499,000.00.
City Council approved awarding the construction contract for the Water Quality Assurance Lab Renovations project, CIP #690515-100000, to Elford, Inc. (hereafter referred to as “Elford”) via Ordinance #0339-2022, passed by City Council on 2/28/22. As part of this project, it was necessary to establish a temporary laboratory facility to allow the Water Testing Lab to continue its work and for the Division of Water (DOW) to maintain compliance with regulatory requirements for testing while the permanent lab was being renovated. The temporary lab consists of a triple-wide office trailer, a restroom trailer, and three sets of double-wide modular lab trailers. The DOW has identified several potential secondary beneficial uses for these trailers to serve as office and lab spaces beyond the duration of the current project, including as temporary offices while the 910 Dublin Road office facility is renovated. The trailer complex readily provides the available space for these uses without the need for additional costly capital renovations elsewhere.
Now that the Water Quality Assurance Lab Renovations project is nearly completed, Elford does not have further use of the trailers. As part of the contract, Elford will have to pay to have the trailers removed and to restore the land to its original condition. Elford would then have to find a buyer for the trailers or otherwise dispose of them. Elford is willing to sell the trailers to the DOW to avoid these costs.
1.1. Amount of funds to be expended: $499,000.00
Purchase Used Trailers $499,000.00
1.2. How the cost was determined:
The Division of Water performed a cost benefit analysis on the purchase of new trailers versus used trailers. By researchi...
Click here for full text