Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Hitachi Maxco Sludge Collector Parts with Bearing Distributors, Inc. The Department of Public Utilities, Division of Sewerage and Drainage is the sole user for these supplies. The sludge collector parts are used for the sludge settling system at the Southerly Waste Water Treatment plant. The term of the proposed option contract would be approximately two (2) years, expiring October 31, 2026, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on March 7, 2024. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002726.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329.18 relating to competitive bidding (Request for Quotation No. RFQ026869). One (1) bid was received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Bearing Distributors Inc., CC# 006400 expires 1/8/2026, all items, $1.00
Total Estimated Annual Expenditure: $75,000.00, Division of Sewerage and Drainage, primary user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because the current contract expired October 31, 2023.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002726. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Director of the Department of Finance and Management to enter into a Universal Term Contract for the option to purchase Hitachi Maxco Sludge Collector Parts with Bearing Distributors, Inc; to authorize the expenditure of $1.00; and to decl...
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