Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Liquefied Petroleum Gas (Propane) with Ferrellgas, L.P. Propane is used citywide to fuel mowers, forklifts and various other equipment. The term of the proposed option contract would be approximately two (2) years, expiring June 30, 2026, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on March 14, 2024. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002726.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ026788). Two (2) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Ferrellgas, L.P., CC# 008029 pending, All Items, $1.00
Total Estimated Annual Expenditure: $100,000.00 Citywide
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002726. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Liquefied Petroleum Gas (Propane) with Ferrellgas, L.P.; and to authorize the expenditure of $1.00. ($1.00)
Body
WHEREAS, the Liquefied Petroleum Gas (Propane) UTC will provide for the purchase of propane to fuel various City equipment; and,
WHEREAS, the Purchasing Office advertised and solicited formal b...
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