Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase John Deere Heavy Duty Equipment Parts with Murphy Tractor & Equipment Co., Inc. The Division of Fleet Management is the primary user for these replacement parts, used to repair City construction and agricultural vehicles. Murphy Tractor and Equipment Co., Inc. is the sole source for these parts and they are the only local distributor for this specific manufacturer. Pricing was obtained by catalog. The term of the proposed option contract would be approximately two years, expiring April 30, 2026, with the option to renew for two (2) additional one year periods. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002726.
Murphy Tractor and Equipment Company, Inc., CC# 008922 expires 1/17/25, $1.00
Total Estimated Annual Expenditure: $60,000, Division of Fleet Management, the primary user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because the current contract will expire April 30, 2024. Twice the Purchasing Office posted a bid proposal for this contract and both times no responses were received. After further inquiry, it was determined that the current vendor, Murphy Tractor and Equipment Co., is a sole source for these John Deere OEM parts.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002726.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase John Deere Heavy Duty Equipment Parts with Murphy Tractor...
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