Explanation
1.0 BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Kenmore Construction Co., Inc. for the Hap Cremean Water Plant (HCWP) Sludge Disposal Line Improvements - Part III Project; in an amount up to $3,220,144.90; for Division of Water Contract Number 1149.
Work on this project consists of various improvements along the Hap Cremean sludge line to improve line performance. Improvements include the removal and/or rehabilitation of air release vaults and valves, installation of new sludge force main piping and other such work as may be necessary to complete the contract, in accordance with the plans and specifications.
Planning area: “99-Citywide”; HCWP provides service to several Columbus communities.
2.0 ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
The HCWP Sludge Disposal Line was constructed in 1979 and transports process residuals (lime and alum sludge) from HCWP to the McKinley Quarry for disposal. The sludge line has experienced recent lime slurry releases from various valves on the line. The 17.4 miles - 12 inch ductile iron pipe was originally constructed outside paved road areas but due to various road widening projects during the life of the line much of it is now within pavement and many of the valve vaults have been covered by pavement and are inaccessible. This project will allow the City to better identify the line location and to provide appropriate preventative maintenance to reduce releases to the environment. Without the ability to transport or store process residuals HCWP will be unable to continue to treat water.
3.0 CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened two bids on March 22, 2017:
A. Kenmore Construction $3,220,144.90
B. John Eramo & Sons, Inc. $3,869,525.75
3.1 PRE-QUALIFICATION STATUS: Kenmore Construction Co. and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
Kenmore Construction Co., Inc.’s bid was deemed the lowest, best, most responsive and responsible bid in the amount of $3,220,144.90. Their Contract Compliance Number is 34-0802152 (expires 10/4/18, Majority, DAX #006456). Additional information regarding both bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Kenmore Construction Co.
4.0 EMERGENCY DESIGNATION: It is requested that this Ordinance be handled in an emergency manner in order to meet the project timeline and deliverables schedule.
5.0 FISCAL IMPACT: A transfer of funds within the Water G.O. Bonds Fund will be necessary as well as an amendment to the 2016 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to execute a construction contract with Kenmore Construction Co. for the Hap Cremean Water Plant Sludge Disposal Line Improvements - Part III Project; to authorize a transfer and expenditure up to $3,220,144.90 within the Water General Obligations Bonds Fund; for the Division of Water; to authorize an amendment to the 2016 Capital Improvements Budget; and to declare an emergency. ($3,220,144.90)
Body
WHEREAS, two bids for the Hap Cremean Water Plant Sludge Disposal Line Improvements - Part III Project were received and publicly opened in the offices of the Director of Public Utilities on March 22, 2017; and
WHEREAS, the lowest, best, most responsive and responsible bid was from Kenmore Construction Co., Inc. in the amount of $3,220,144.90; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a contract for the Hap Cremean Water Plant Sludge Disposal Line Improvements - Part III Project; and
WHEREAS, it is necessary to authorize a transfer and expenditure of funds within the Water G.O. Bonds Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2016 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Water, Department of Public Utilities, in that it is immediately necessary to authorize the Director of Public Utilities to enter into a construction contract for the Hap Cremean Water Plant Sludge Disposal Line Improvements - Part III Project, in an emergency manner in order to meet the project timeline and deliverables schedule, for the immediate preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to award and execute a contract for the Hap Cremean Water Plant Sludge Disposal Line Improvements - Part III Project with Kenmore Construction Co., 808 Frank Rd., Columbus, OH 43223; in an amount up to $3,220,144.90; in accordance with the terms and conditions of the contract on file in the Office of the Division of Water.
SECTION 2. That said contractor shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Water.
SECTION 3. That the transfer of $1,570,144.90 or so much thereof as may be needed, is hereby authorized between projects within Fund 6006 - Water G.O. Bond Fund per the account codes in the attachment to this ordinance. (There is already $1.650M in Fund 6006, P690510-100002.)
SECTION 4. That the 2016 Capital Improvements Budget is hereby amended, in Fund 6006 - Water G.O. Bonds Fund, per the account codes in the attachment to this ordinance.
SECTION 5. That the expenditure of $3,220,144.90 or so much thereof as may be needed, is hereby authorized in Fund 6006 - Water G.O. Bonds Fund, in Object Class 06, Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.