Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with UCL, Inc. for the Hap Cremean Water Plant (HCWP) Wash Water Tank Improvements Project; in an amount up to $512,900.00; for Division of Water Capital Improvements Project No. 690512-100000.
Work consists of rehabilitating a 400,000 gallon above ground steel wash water tank. The tank rehabilitation includes sandblasting the inside and outside surfaces, repair of the metal surfaces, painting, new ladder, and other such work as may be necessary to complete the contract, in accordance with the technical specifications, and City of Columbus Construction and Material Specifications as set forth in the Invitation For Bid (IFB).
Community planning area: “N/A”; since the HCWP serves several Columbus communities.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
The wash water storage tank provides water for the filter backwashing operation at HCWP, which is an integral part of the water treatment process. An adequate and safe supply of drinking water is an economic driver to the Columbus community. As HCWP is a secure facility, no community outreach was sought and there are no environmental factors in the project scope of work.
3.0 CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened four (4) bids on April 25, 2018 from:
1. UCL, Inc. $512,900.00
2. A1 Industrial Painting Inc. $609,500.00
3. The Righter Co. $679,650.00
4. American Suncraft Co. $1,149,114.50 (after bid tab correction)
3.1 PRE-QUALIFICATION STATUS: UCL, Inc. has met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
UCL, Inc.’s bid was deemed the lowest, best, most responsive and responsible bid in the amount of $512,900.00. Their Contract Compliance Number is 31-1697362 (expires 2/21/19, Majority) and their DAX Vendor Account No. is 005810. Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against UCL, Inc.
4. FISCAL IMPACT: A transfer of funds within the Water G.O. Bonds Fund will be necessary as well as an amendment to the 2018 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into a construction contract with UCL, Inc. for the Hap Cremean Water Plant Wash Water Tank Improvements Project; to authorize a transfer and expenditure up to $512,900.00 within the Water General Obligation Bonds Fund for the Division of Water; and to authorize an amendment of the 2018 Capital Improvements Budget. ($512,900.00)
Body
WHEREAS, four (4) bids for the Hap Cremean Water Plant Wash Water Tank Improvement Project were received and publicly opened in the offices of the Director of Public Utilities on April 25, 2018; and
WHEREAS, the lowest, best, most responsive and responsible bid was from UCL, Inc. in the amount of $512,900.00; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract for the Hap Cremean Water Plant Wash Water Tank Improvement Project; and
WHEREAS, it is necessary to authorize a transfer and expenditure of funds within the Water G.O. Bonds Fund; and
WHEREAS, it is necessary to authorize an amendment to the 2018 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditures; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a construction contract for the Hap Cremean Water Plant Wash Water Tank Improvement Project, UCL, Inc., for the preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to award and execute a contract for the Hap Cremean Water Plant Wash Water Tank Improvement Project with UCL, Inc. (FID# 31-1697362), 2025 Stapleton Ct., Cincinnati, Ohio 45240; in an amount up to $512,900.00; in accordance with the terms and conditions of the contract on file in the Office of the Division of Water.
SECTION 2. That said contractor shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Water.
SECTION 3. That the transfer of $512,900.00 or so much thereof as may be needed, is hereby authorized between projects within Fund 6006 - Water G.O. Bonds Fund, per the account codes in the attachment to this ordinance.
SECTION 4. That the 2018 Capital Improvements Budget is hereby amended within Fund 6006 - Water G.O. Bonds Fund, as shown below:
Project ID | Project Name | Current Authority | Revised Authority | Change
P690486-100000 | HCWP Disinfection Improvements | $1,200,000 | 687,100 | -$512,900
P690512-100000 | HCWP Wash Water Tank Improvements | $0 | $512,900 | $512,900
SECTION 5. That the expenditure of $512,900.00 or so much thereof as may be needed, is hereby authorized in Fund 6006 - Water G.O. Bonds Fund, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.