Explanation
BACKGROUND: To authorize the Director of Finance and Management to enter into a contract with Southeastern Equipment Company Inc. for the purchase of a Skid Steer with Smooth bucket attachment. This equipment will be used by the Division of Water’s Distribution Maintenance Section operators to move top soil, gravel and new trees to various work sites around the City after water line repairs. This purchase was approved by Fleet Management will replace Brass Tag# 20664.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ024663). Three hundred and five (305) bidders (13 EBE, 21 MBE, 16 WBE, 255 MAJ) were solicited and 2 (MAJ) bids were received and opened on May 4, 2023.
Southeastern Equipment Company, Inc. did meet all specifications and therefore, the Division of Water recommends an award be made to Southeastern Equipment Company Inc. for all items in the amount of $61,500.00 as the most responsive, responsible and best bidder.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Southeastern Equipment Company, Inc. Vendor#006684, CC#34-1503254, expires 3/3/24.
FISCAL IMPACT: $61,500.00 is required for this purchase.
$0.00 was expended in 2021.
$0.00 was expended in 2020.
$54,880.13 was expended in 2019.
Title
To authorize the Director of Finance and Management to establish a contract with Southeastern Equipment Company, Inc. for the purchase of a Skid Steer with Smooth bucket attachment for the Division of Water; and to authorize the expenditure of $61,500.00 from the Water Operating Fund. ($61,500.00)
Body
WHEREAS, the Purchasing Office opened formal bids on May 4, 2023 for the purchase of a Skid Steer with Smooth bucket attachment; and
WHEREAS, the Division of Water recommends an award be made to the most responsive, responsible and best bidder, Southeastern Equipment Company, Inc.; and
WHEREAS, the Skid Steer with Smooth bucket attachment will be used by the Division of Water’s Distribution Maintenance Section operators to move top soil, gravel and new trees to various work sites around the City after water line repairs; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to enter into a contract with Southeastern Equipment Company, Inc. in accordance with the terms, conditions and specifications of Solicitation Number RFQ024663 on file in the Purchasing Office;NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract for all items with Southeastern Equipment Company, Inc. for the purchase of a Skid Steer with Smooth bucket attachment for the Division of Water in accordance with RFQ024663 specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $61,500.00 or as much thereof as may be needed is hereby authorized in Fund 6000 (Water Operating) in Object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.