Explanation
Background: This legislation amends the 2019 Capital Improvement Budget; authorizes the City Auditor to transfer funds within the General Permanent Improvement Fund; authorizes the Director of the Department of Finance and Management on behalf of the Franklin County Municipal Court, Clerk of Court ("Municipal Court Clerk”) to enter into the contract with ClairVista LLC for the purchase of five (5) Kiosks for the Municipal Court Clerk’s Office.
Kiosks will streamline the bond-out payment process for defendants brought in-tow by officers for fines/costs owed that are related to active warrants. Kiosks will offer convenient payment opportunities at the new Franklin County Jail, Municipal Court Clerk’s Office and other convenient sites within the City of Columbus and Franklin County.
Bid Information: The Kiosk includes hardware and Live Expert, a proprietary software system that is developed and supported by ClairVista LLC. The Live Expert system contains proprietary intellectual property and copyright, including system methods and techniques covered by four (4) US patents. As such, this legislation is being submitted as sole source, in accordance with Columbus City Code, Chapter 329.
Fiscal Impact: Funds totaling $86,000.00 are available within the General Permanent Improvement Fund.
Contract Compliance Number: 56-2285376
Expiration date: 03/28/2021
Vendor Number: 029062
Contract:
Ordinance: 1199-2019; $86,000.00
The company is not debarred according to the excluded party listing system of the Federal Government or prohibited from being awarded a contract according to the Auditor of State unresolved finding for recovery certified search.
Title
To amend the 2019 Capital Improvement Budget; to authorize the City Auditor to transfer and appropriate $86,000.00 within the General Permanent Improvement Fund; to authorize the Director of the Department of Finance and Management, on behalf of the Municipal Court Clerk, to enter into the contract with ClairVista LLC, for the provision of Kiosks in accordance with the sole source provisions of the Columbus City Code; to authorize the expenditure of $86,000.00 from the General Permanent Improvement Fund. ($86,000.00)
Body
WHEREAS, it is necessary to amend the 2019 Capital Improvement Budget; and
WHEREAS, the City Auditor is hereby authorized to transfer and appropriate $86,000.00 within the General Permanent Improvement Fund; and
WHEREAS, this legislation authorizes the Director of Finance and Management, on behalf of the Municipal Court Clerk to enter into the contract with ClairVista LLC for the provision of Kiosks; and
WHEREAS, the Kiosks will offer convenient payment opportunities at the new Franklin County Jail, Municipal Court Clerk’s Office and other convenient sites within the City of Columbus and Franklin County; and
WHEREAS, this agreement is being established in accordance with the sole source provisions of the Columbus City Code, Chapter 329; and
WHEREAS, it has become necessary in the usual daily operation of the Municipal Court Clerk’s Office to authorizes the Director of Finance and Management, on behalf of the Municipal Court Clerk, to enter into the contract with ClairVista LLC, for the provision of Kiosks for the Franklin County Municipal Court; thereby, preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2019 Capital Improvement Budget is hereby amended as follows:
Project No. | Project Name | Revised Authority | Remaining Authority | Change
P748999-100000 | Unallocated Balance | $ 868,649|$782,649 | ($86,000)
P780004-100002 | Kiosks | $0 | $86,000 | $86,000
SECTION 2. That the City Auditor is hereby authorized to transfer and appropriate $86,000.00, or so much thereof as may be needed, within the General Permanent Improvement Fund per the account codes in the attachment to this ordinance.
SECTION 3. That the Department of Finance and Management on behalf of the Municipal Court Clerk be and is hereby authorized to enter into the contract with ClairVista LLC for the provision of kiosks for the Municipal Court Clerk’s Office.
SECTION 4. That the expenditure sum of $86,000.00 or so much as may be needed, be and hereby is authorized in Fund 7748 (General Permanent Improvement Fund); Department-Division 2601 (Municipal Court Clerk); Object Class 06 (Capital Outlay); Project P780004-100002, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.