Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to modify a design contract with ms consultants, inc. for the Arterial Street Rehabilitation - Hamilton Road - I-70 to Refugee Road project.
This project, also known as FRA-SR317-10.630 (PID Number 95570), includes the completion of the Project Development Process (PDP) for improvements to S. Hamilton Road from approximately 1500' south of Refugee Road to approximately 550' north of Groves Road and Refugee Road from approximately 500' west of S. Hamilton Road to approximately 1900' east of S. Hamilton Road. The primary purpose of the project is to upgrade the roadway, sidewalk, bikeway facilities and aesthetic elements within the City of Columbus right-of-way along Hamilton Road in the Eastland Area, also known as Community Planning Area 24.
This planned modification provides funding for the continuation of previously approved work.
Original amount of this contract $250,000.00 (Ord. 2793-2013; EL015562)
Modification number 1 $474,943.66
The total amount of the contract, including this modification is $724,943.66.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against ms consultants, inc.
2. CONTRACT COMPLIANCE
The contract compliance number for ms consultants, inc. is 34-6546916 and expires 3/7/16.
3. FISCAL IMPACT
Funds in the amount of $474,943.66 are available for this project in the Streets and Highways Bond Fund within the Department of Public Service. This ordinance is contingent upon receipt of bond sale proceeds.
4. EMERGENCY DESIGNATION
Emergency action is requested to provide necessary engineering and design funding and prevent unnecessary delays in the Department of Public Service's Capital Improvement Program.
Title
To authorize the Director of Public Service to modify an existing design contract with ms consultants, inc. for the Arterial Street Rehabilitation - Hamilton Road - I-70 to Refugee Road project; to authorize the expenditure of up to $474,943.66 from the Streets and Highways Bonds Fund; and to declare an emergency. ($474,943.66)
Body
WHEREAS, ordinance 2793-2013 authorized the Director of Public Service to enter into a contract with ms consultants, inc., for the Arterial Street Rehabilitation - Hamilton Road - I-70 to Refugee Road project in the amount of $250,000.00; and
WHEREAS, this project, also known as FRA-SR317-10.630 (PID Number 95570), includes the completion of the Project Development Process (PDP) for improvements to S. Hamilton Road from approximately 1500' south of Refugee Road to approximately 550' north of Groves Road and Refugee Road from approximately 500' west of S. Hamilton Road to approximately 1900' east of S. Hamilton Road; and
WHEREAS, a planned modification was anticipated to fund the completion of that scope of work; and
WHEREAS, it is necessary to execute a contract modification to Contract No. EL015562 for that purpose; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that this contract should be authorized immediately so that funding can be made available for the requisite engineering and design services for capital improvement projects, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to modify a design contract with ms consultants, inc. for the Arterial Street Rehabilitation - Hamilton Road - I-70 to Refugee Road project.
SECTION 2. That for the purpose of paying the cost of this contract, the sum of up to $474,943.66 or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways Bond Fund as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530103-100052 / Arterial Street Rehabilitation - Hamilton Road - I-70 to Refugee Road / 06-6682 / 740352 / $474,943.66
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.