Explanation
This legislation authorizes the Director of Finance and Management, on behalf of the Department of Technology, to establish a purchase order with Granicus, Inc. to migrate the City’s webpage content to a new enterprise content management system to be hosted by Granicus, Inc.
Granicus, Inc. was selected via National Cooperative Purchasing Alliance (NCPA) Agreement 01-115, a competitively-selected public joint purchasing agreement for Granicus software and services. NCPA “is a leading national government purchasing cooperative working to reduce the cost of goods and services by leveraging the purchasing power of public agencies in all 50 states.”
The contract that will result with passage of this ordinance will provide licensing, training, implementation assistance, maintenance, and consulting services to migrate the City’s webpage content to a new enterprise content management system hosted by Granicus, as well as training for city staff to create and maintain City and department webpage content on behalf of their respective offices and departments. It will also provide five years of annual support. The cost of the above-described services totals up to $1,566,608.00, $300,00.00 of which is contingency. The term of this contract will be for five (5) years from the date of a certified purchase order from the City Auditor’s Office.
Granicus is a leading provider of enterprise content management solutions for local governments. Selecting the system as the City’s enterprise content management platform will enable the integration of the City’s existing citywide legislation processing system - Legistar, non-emergency communications system - GovDelivery, and 311 system - RockSolid, for a more holistic online experience across platforms.
This ordinance also authorizes a waiver of competitive bidding provisions of Columbus City Codes.
Additionally, this ordinance authorizes the transfer of authority and cash between projects within the Information Services Bond Fund, to accommodate the expenditure authorized by this ordinance.
Finally, this ordinance authorizes the expenditure of up to $1,566,608.00 for the above described purpose.
FISCAL IMPACT
Funds for these services are available in the Department of Technology, Information Services Capital Improvement Bond Fund.
EMERGENCY
This ordinance is being submitted as an emergency measure to ensure that funds are in place prior to the City Auditor’s year-end closing.
CONTRACT COMPLIANCE
Vendor Name: Granicus, Inc.; FID/CC#: 91-2010420; Expiration Date: 06/02/2023; (DAX Vendor Account # 007882)
Title
To amend the 2022 Capital Improvement Budget; to authorize the transfer of appropriation and cash in the Department of Technology, Information Services Capital Improvement Bond Fund; to authorize the Director of Finance and Management, on behalf of the Department of Technology, to establish a purchase order with Granicus, Inc. to migrate the City’s webpage content to a new enterprise content management system; to waive the competitive bidding provisions of City Code; to authorize the expenditure of up to $1,566,608.00 for the above described purpose; and to declare an emergency. ($1,566,608.00)
Body
WHEREAS, the Department of Technology wishes to migrate the City’s webpage content to a new enterprise content management system; and
WHEREAS, Granicus, Inc. was selected, via National Cooperative Purchasing Alliance (NCPA) Agreement 01-115, a competitively-selected public joint purchasing agreement for Granicus software and services, to undertake the above-described migration; and
WHEREAS, it is necessary to amend the 2022 Capital Improvement Budget and to transfer appropriation and cash within the Department of Technology, Information Services Capital Improvement Bond Fund to fund the desired migration; and
WHEREAS, it is necessary to waive the competitive bidding provisions of City Code to procure the above-described services; and
WHEREAS, an emergency exists in the daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of the Department of Finance and Management, on behalf of the Department of Technology (DoT), to establish a purchase order with Granicus, Inc. to migrate the City’s webpage content to a new enterprise content management system to ensure that funds are in place prior to the City Auditor’s year-end closing; NOW THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2022 Capital Improvement Budget be amended as follows:
P240100-100000/Case Management System / Info Services Carryover/$0/$113,000/$113,000
P240100-100000/Case Management System / Unvoted Carryover/$461,625/$536,000/$74,375
P470047-100000/Enterprise System Upgrades/ Info Services Carryover/$379,287/$417,271/$37,984
P470050-100000/E-Gov Initiatives/ Info Services Carryover/$78,215.00/$85,914/$7,699
P470052-100001/IVR Telephony Enhancements - Upgrades/ Info Services Carryover/$40,000/$60,636/$20,636
P470056-100000/Media Services Equipment and Infrastructure/ Info Services Carryover/$1/$26,562/$26,561
P470075-100000/Security Program / Info Services Carryover/$338,683/$351,291/$12,608
P470079-100000/HCI Solution / Info Services Carryover/$0/$285/$285
P470031-100000/Data Center Facilities Upgrades/Info Services Carryover/$2,926,113.00/$1,445,419/ ($1,480,694)
P470050-100000/E-Gov Initiatives/ Info Services Carryover/$85,914/$1,566,608/$1,480,694
SECTION 2. That the City Auditor is hereby authorized and directed to transfer cash and appropriation within the Department of Technology, Information Services Bond Fund as follows in the attachment to this ordinance (see 3049-2022EXP).
SECTION 3. That the Director of the Department of Finance and Management, on behalf of the Department of Technology, is hereby authorized to establish a purchase order with Granicus, Inc. to migrate the City’s webpage content to a new enterprise content management system at a cost of up to $1,566,608.00 for a term of five (5) years from the date of a certified purchase order from the City Auditor’s Office.
SECTION 4. That the expenditure of up to $1,566,608.00, or so much thereof as may be necessary, be hereby authorized from the Department of Technology, Information Services Bond Fund as follows in the attachment to this ordinance (see 3049-2022EXP)
SECTION 5. That this council finds it in the City's best interest to waive the competitive bidding provisions of the Columbus City Code Chapter 329 to enter into this agreement.
SECTION 6.That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.