Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Pengwyn OEM Parts and Services with H.Y.O., Inc. dba Pengwyn. The Division of Fleet Management is the primary user for Pengwyn OEM Parts and Services. Pengwyn OEM Parts and Services are used to repair City vehicles. H.Y.O., Inc. dba Pengwyn is the sole source for these parts and services as they are the only local distributor and authorized service provider for this specific manufacturer. The term of the proposed option contract would be approximately two (2) years, expiring October 31, 2021, with the option to renew for one (1) additional year. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001107.
H.Y.O., Inc. dba Pengwyn, CC# 004832 expires 10/31/2021, $1.00
Total Estimated Annual Expenditure: $100,000.00, Division of Fleet Management, the primary user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because the current contract expires October 31, 2019.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001107.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Pengwyn OEM Parts and Services with H.Y.O., Inc. dba Pengwyn in accordance with the sole source provisions of the Columbus City Code; to authorize the expenditure of $1.00 from General Budget Reservation BRPO001107; and to declare an emergency. ($1.00).
Body
WHEREAS, the Pengwyn OEM Parts and Services UTC will provide for the purchase of Pengwyn OEM Parts and Services used to repair City vehicles and H.Y.O., Inc. dba Pengwyn is the sole source provider of these goods and services; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Division of Fleet Management, in that it is necessary to authorize the Finance and Management Director to immediately enter into a Universal Term Contract for the option to purchase Pengwyn OEM Parts and Services with H.Y.O., Inc. dba Pengwyn, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following Universal Term Contract for the option to purchase Pengwyn OEM Parts and Services for a term of approximately two (2) years, expiring October 31, 2021, with the option to renew for one (1) additional year, as follows:
H.Y.O., Inc. dba Pengwyn, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001107 of this ordinance to pay the cost thereof.
SECTION 3. That this purchase is in accordance with relevant provisions of the Columbus City Code, "Sole Source Procurement."
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.