Explanation
BACKGROUND:
This legislation will authorize the Director of the Department of Technology, on behalf the Department of Public Safety, Division of Police, to enter into a contract for maintenance of the Intelligence Casework Management Computer Software System, provided by ACISS Systems, Inc. The original contract (EL010885) was authorized by ordinance 0604-2010 on May 17, 2010. The agreement was most recently authorized under ordinance 2999-2016 passed December 12, 2016 for maintenance and support services for the coverage term period from January 16, 2017 through January 15, 2018, establishing PO045151. This ordinance will authorize the annual contract for maintenance and support of the Intelligence Casework Management Computer Software System for the coverage term period from January 16, 2018 through January 15, 2019 at a cost of $15,470.00, bringing the aggregate contract total to $248,551.00.
The Intelligence Casework Management Computer Software System is a proprietary system from ACISS Systems, Inc. As such, the City must purchase annual support and maintenance from ACISS Systems, Inc. This ordinance is being submitted in accordance with the provisions of sole source procurement of the City of Columbus Code, Section 329.
EMERGENCY:
Emergency action is requested to expedite authorization of this agreement in order to initiate services from the supplier at the prices proposed.
FISCAL IMPACT:
In years 2016 and 2017, $15,019.00 for each year was expended respectively for maintenance and support services. The cost associated with this ordinance with ACISS Systems, Inc., is $15,470.00 for the term period January 16, 2018 through January 15, 2019. The funds are identified and available within the Department of Technology, Information Services Operating Fund (Division of Police's direct charge budget). The aggregate contract total including this request is $248,551.00
CONTRACT COMPLIANCE:
Vendor Name: ACISS Systems, Inc. F.I.D#/CC#: 59 - 1922156 Expiration Date: 10/26/2019 DAX Vendor Acct. #: 009561
Title
To authorize the Director of the Department of Technology, on behalf the Department of Public Safety, Division of Police, to enter into a contract with ACISS Systems, Inc., for software maintenance and support services associated with the Intelligence Casework Management Computer Software System in accordance with the sole source provisions of the Columbus City Code; to authorize the expenditure of $15,470.00 from the Department of Technology, Information Services Operating Fund; and to declare an emergency. ($15,470.00)
Body
WHEREAS, it is necessary to authorize the Director of the Department of Technology, on behalf the Department of Public Safety, Division of Police, to enter into a contract for maintenance of the Intelligence Casework Management Computer Software System, provided by ACISS Systems, Inc. for a coverage term period from January 16, 2018 through January 15, 2019 at a cost of $15,470.00; and
WHEREAS, the original contract (EL010885) was authorized by ordinance 0604-2010 on May 17, 2010 and the current contract was most recently authorized under ordinance 2883-2015 passed December 07, 2015 for maintenance and support services; and
WHEREAS, this ordinance is being submitted in accordance with the provisions of sole source procurement of the City of Columbus Code, Chapter 329, as the Intelligence Casework Management Computer Software System is a proprietary system from ACISS Systems, Inc., therefore the City must purchase annual support and maintenance from ACISS Systems, Inc.; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Public Safety in that it is immediately necessary for the Director of the Department of Technology, on behalf the Department of Public Safety, Division of Police, to enter into a contract for maintenance and support on the Intelligence Casework Management Computer Software System, provided by ACISS Systems, Inc., thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology, on behalf the Department of Public Safety, Division of Police, be and is hereby authorized to enter into a contract with ACISS Systems, Inc. for software maintenance and support services for the Intelligence Casework Management Computer Software System. The software maintenance and support services will cost $15,470.00, with a coverage term period from January 16, 2018 through January 15, 2019.
SECTION 2: That the expenditure of $15,470.00 or so much thereof as may be necessary is hereby authorized to be expended from: (see attachment 3258-2017 EXP)
Dept.: 47| Div.: 47-01|Obj Class: 03 |Main Account: 63946| Fund: 5100|Sub-fund: 510001|Program:CW001|Section 3:470104| Section 4:IS01|Section 5: IT1215 {Police Div.}|Amount: $15,470.00|
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: This ordinance is being submitted in accordance with the provisions of sole source procurement of the City Code Chapter 329 in that the Intelligence Casework Management Computer Software System is a proprietary system from ACISS Systems, Inc.
SECTION 6: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor or neither approves nor vetoes the same.